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A/P Specialist I

Robert Half Corporate Internal – San Ramon, CA

JOB REQUISITION

A/P Specialist I

LOCATION

SAN RAMON

JOB DESCRIPTION

Robert Half is seeking an A/P Specialist I who will perform the day to day activities of the Accounts Payable process ensuring policies and procedures are adhered to for Sarbanes Oxley compliance including the Corporate and Purchasing card programs. Members of the Accounts Payable Processing team may perform support functions such as: administration, audit and reconciliation of the American Express corporate card and the Bank of America procurement card program; facilitating, auditing and troubleshooting EDI transactions files; maintaining and managing utility, EDI tracking logs and EZ Invoice work queues, processing, batching and entering invoices; verifying successful completion of month-end processes, identifying and solving rejected transactions, and generating various reports; ensuring utilities are paid and tracking resolution of issues; retrieving, formatting, generating, and uploading various electronic data files; preparing monthly accruals, and responding to various requests for information. Maintain the integrity of the approval hierarchy through the DRM system. Maintaining high levels of customer service goals by effectively managing various email boxes.
Specific responsibilities include:

  • Analyze, review, and batch vendor invoices and check request daily.
  • Research vendors returned checks.
  • Initiate stop payments upon request.
  • Review past due invoices.
  • Adhere to department processing deadlines in PeopleSoft and EZ Invoice applications.
  • Review statements for outstanding balances.
  • Obtain completed W9 forms for new vendors.
  • Retrieve new vendor maintenance from AP mailbox and EZ invoice.
  • Prepare and process internal uploads.
  • Maintain service level agreements with various internal groups.
  • Respond to internal and external customer requests in a timely and thorough manner.
  • Maintain AP outlook mailboxes.
  • Provide assistance internally and externally for ad hoc reports.
  • Assist with information gathering and validation for the annual 1099 process.
  • Assist with research and provide information for JE purposes.
  • Order and cancel AMEX cards. This may also consist of balance inquiries from cardholders and management.
  • Provide coverage for Level II duties as needed.
  • Perform or participate in cross training as needed.
  • Prepare verification files and completed bank reconciliations and other documentation to be submitted for imaging.


Qualifications:

  • High school diploma or equivalent.
  • 6+ months previous accounts payable and clerical experience.
  • Proficiency in Microsoft Windows applications with the ability to learn other applications.
  • Prior PeopleSoft experience preferred.
  • Excellent time management.
  • Ability to interact with all levels of personnel.
  • Must be able to demonstrate a thorough understanding of systems applications, procedures, and concepts.
  • Excellent oral and written communication skills.
  • Ability to trouble-shoot and identify PeopleSoft system problems.

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Robert Half International Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Robert Halfs corporate facility employment process, any offer of employment is contingent upon successful completion of a background check.

You may apply for this position online, or by mail. Robert Half is committed to being an equal employment employer offering opportunities to all job seekers including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to [email protected] for assistance.

In your email please include the following:

  • The specific accommodation requested to complete the employment application
  • The location(s) (city, state) to which you would like to apply.

By mail: Please mail your cover letter and resume to: Corporate Staffing Robert Half 2613 Camino Ramon San Ramon, CA 94583-9128

JOB LOCATION

CA SAN RAMON CORP

ADDITIONAL LOCATION

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