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Accounting/Payroll Assistant- QuickBooks Required

Hutchinson Creek Capital – Norwood, NJ

Hutchinson Creek Capital is a real estate investment company that focuses on residential construction and rehabs for resale and rental investments. We are a fast-growing company, expanding into many different areas throughout the Hudson Valley area, Westchester County and Tri-State New York.

We are seeking an experienced Administrative Assistant to support the Accounting Department in various projects and assignments.

Essential duties:

Work directly with Accounting / Administrative Manager, administering Payroll and other Accounting and Administrative functions.

Payroll:

  • Process multi-state weekly payroll, for both hourly and salaried employees, using Paychex time and attendance.
  • Review payroll timecards for accuracy and that policies/procedures are being followed.
  • Review wage computation and other information to detect and reconcile payroll discrepancies.
  • Maintain employee records in database and update any employment and status change data.
  • Coordinate with federal, state and other agencies on issues pertaining to tax withholding accounts, unemployment insurance, child support, garnishments and any other state mandates.
  • Calculate and monitor PTO accruals.
  • Process time card and labor reports on a weekly basis for company departments
  • Process updates to employee master payroll file such as tax exemptions, bank account information and deductions for accurate payroll processing in a timely manner and assume responsibility for Wage Garnishment Enforcement.

Accounting:

  • Reconcile benefit statements and submit monthly invoices to Accounting to ensure that payments to vendors are completed.
  • Assist with monthly closing procedures.
  • Maintain statistical reports for managements? use in financial decisions.
  • Preparation of General Ledger, Profit & Loss Reports, Balance Sheets.
  • Ability to prepare accurate financial statements including P&L, balance, and cash flow analysis.
  • Year End closing and ability to interface with accountant, providing all necessary reports and documentation to complete tax returns
  • Prepare all accounts payable checks for mailing.
  • Perform accounting and clerical functions such as disbursements, expense vouchers and receipts.
  • Examine all received invoices for accuracy, verify invoices against purchase orders and resolve discrepancies.
  • Present all invoices for payment, answer questions and resolve open issue.
  • Assist in answering all internal and external inquiries to accounts payable and receivable.
  • A/P, document matching, price verification, correspondence with vendors.
  • Maintaining & creating inventory items in QuickBooks.

Administrative:

  • Perform office functions as needed including, filing, setting up calendar appointments, answering phones, relaying messages, and managing bulletins.
  • Accurate and timely transcription of weekly meeting minutes to all departments

Benefits:

  • Company Paid Health Insurance after 30 days
  • Voluntary Dental, Vision & Life Insurance after 30 days
  • Voluntary 401K after 90 days
  • 10 Paid Holidays

Compensation based on Experience

Background Check Required

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, gender, national origin, disability and/or protected veteran status in accordance with governing laws.


  • Self-starter with a professional demeanor
  • Ability to work in fast paced, dynamic environment
  • Strong organizational skills with the ability to multi task
  • Advanced Microsoft office (Excel, Word, Outlook, etc) and QuickBooks skills
  • 2 years of payroll processing and financial transactions experience
  • Familiar with Paychex time and attendance solutions preferred
  • 2 years minimum accounting experience
  • Knowledge of general accounting principles and bookkeeping procedures
  • Ability to pass basic accounting assessment as part of the interview process
  • Accurate bookkeeping and accounting (advanced)
  • Working with Supervisors from other depts coordinating related issues

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