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Accounts Payable Associate

G.W. Berkheimer Co., Inc. – Portage, IN

Accounts Payable Associate Portage, Indiana

G.W. Berkheimer Co., Inc.

Full-time with Benefits

G.W. Berkheimer Co., Inc. is proud to have established itself as a leading supplier of HVAC/R products and solutions to the professional contractor and service markets. Our success can be attributed to our high standards in providing quality services and products and in the selection of associates who drive those standards. Our 26 Midwest locations are home to our 350 dedicated employee-owners who bring quality and service to life every day. As we approach our 100th anniversary, we are seeking to add an Accounts Payable Associate to our corporate headquarters team located in Portage, Indiana.


Accounts Payable Associate

The primary responsibility of this position is to provide daily management of vendor payables for approximately 5 branches of multi-branch HVACR wholesale/distributor. Vendor invoices are processed for payment by reviewing invoices, purchase orders, receiving documents and ship tickets for accuracy. This position reports directly to the Accounts Payable Manager and ultimately to the Accounting Manager and Chief Financial Officer.


  • Data entry and proofing. File and document review, management and reconciliation.
  • Review, organize and reconcile purchase orders, invoices, receiving documents, billing documents and ship tickets.
  • Identify, document, and review receiving discrepancies with warehouse management and vendor(s) for resolution.
  • Discuss, analyze and process special orders with branch sales team members.
  • Review and analyze costs and quantities prior to processing direct ship invoicing.
  • Proof filing system quarterly and annually.
  • Daily, monthly and annual balancing procedures.
  • Process and reconcile accounts payable in accordance with established procedures
  • Back-up various positions in the Accounting Department including Receptionist.
  • All other duties as assigned.


  • AS/BA in business, finance, accounting or related field preferred.
  • 3+ years of experience in related accounting experience preferred.
  • Mandatory proficiency in meeting deadlines.
  • Strong organizational skills, accuracy and attention to detail are critical.
  • Strong independent worker who functions with a view toward team results and productivity.
  • Proven problem solver willing to dig for detailed information.
  • Excellent communication skills, verbal and written.
  • Strong Microsoft Office knowledge and experience especially Excel and MS Word.
  • Pre-employment drug and alcohol screens required.


  • Full-time Position (40 hours per week)
  • Hourly Position Paid Weekly
  • Health and Dental Insurance and Wellness Plan
  • Life and Disability Insurance
  • Retirement Benefits
  • ESOP
  • 401(k)
  • Profit Sharing
  • Paid Holidays
  • Accrued Sick Time and Vacation

To learn more about us, please respond through this site or contact Human Resources directly. Thank you!

ABOUT G.W. Berkheimer:

Founded in 1919, G.W. Berkheimer Inc., Co. employs approximately 350 associates in 26 locations across 3 states. We have established ourselves as a leading supplier of HVACR equipment and supplies to the professional contractor and service markets. We are employee-owned, provide excellent and comprehensive benefits, such as health insurance, life and disability insurance, ESOP, 401(k) and profit sharing, and offer training programs, including industry and NATE certification, for our employees.

G.W. Berkheimer is an Equal Opportunity Employer (EEO). Qualified applicants will receive consideration for employment without regard to Race, Color, Religion, Gender, Orientation, Gender Identity, National Origin, Disability, Veteran status or other protected status.

Disclaimer: The information in this job description indicates general nature and level of work to be performed. It is not designed to contain or be interpreted as comprehensive list of every job duty, responsibility, or qualification required by an employee assigned to this job. While employed in this position an employee may be required to perform other assignments not listed on this job description.

Job Type: Full-time

Salary: $14.50 to $16.50 /hour


  • Accounts Payable: 1 year (Preferred)
  • Accounting: 3 years (Preferred)


  • Associate (Preferred)


  • Portage, IN (Required)


  • English (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location

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