Admin Assistant (M/F)

Lufthansa Technik Component Services LLC. – East Meadow, NY

Goals

Support Office Manager with administration & coordination in communication, correspondence, scheduling, reporting and organizational issues.

Tasks

  • General administration and clerical duties to support Office Manager, CLO, Directors, Managers, and employees.
  • Organize meetings and events
  • Handle and coordinate calls and inquires received
  • Administration of training records and profiles for all BU Log employees in designated database
  • Coordination of all trainings and each required element
  • Setup of new employees (background checks, PK setup, LH ID, etc.)
  • Act as liaison between HR and BU Log
  • Oversee travel arrangements and guidelines for BU Log staff, and support travel requirements as needed. Insure all travel orders are properly closed with proper cost allocation.
  • Support and assist with travel arrangements for other executives and other VIPs
  • Coordinator of all Interns in BU Log, including communicating with Intern department in Germany when applicable.
  • Maintain, procure, and distribute office supplies for entire LTCS NYC office
  • Oversee and prepare reports and presentations (e.g. Board Meetings)
  • Prepare external and internal correspondence including reports, response letters, memos and special announcements in both English and German
  • Ensure discreet handling of all confidential matters
  • Ability to evaluate, analyze and summarize data into reports.
  • Support other LTCS office administration colleagues as needed and work towards harmonized processes common to all.
  • Participate in special projects as directed
  • Handle Insurance needs (questions, certificates, vehicle, etc.)
  • Manage company vehicle registrations
  • Manage company credit card accounts
  • Handle incoming and outgoing mail and correspondence
  • Other duties as assigned or required.
  • Your profile

    Education

  • High school diploma/GED desirable
  • College degree/vocational training desirable
  • Work Experience

  • 4 years of professional experience desirable
  • Technical Competencies

    Language

  • Fluent English required
  • German desirable
  • Other language desirable
  • Industry Knowledge

  • Aviation Logistics, Transportation, Distribution warehouse, Supply Chain, Analysis, Import/Export knowledge, Customer Service desirable
  • Specialized Knowledge

  • SAP Warehouse, LTLS regulations, DGR Shipping, Freight Forwarding desirable
  • IT Knowledge

  • Expert computer level skills
  • Good knowledge in Excel/Word/PowerPoint
  • Excellent knowledge of SAP R/3 and other LTLS/LTLA logistic systems, CSM.
  • Excellent use of email, internet.
  • Personal Competencies

  • Strong Analytical skills
  • Good Business Sense
  • Good Cost Consciousness
  • Excellent Detail Oriented
  • Good Innovation
  • Good Understanding of mathematical concepts
  • Excellent Problem Solving
  • Strong Quality Consciousness
  • Good Productivity Driven
  • Excellent Reasoning Ability
  • Good Safety and Security
  • Excellent Ability to Work Under Pressure
  • Good Adaptability
  • Good Assimilation
  • Good Change Management
  • Excellent Communication (Oral and Written)
  • Good Conceptual Thinking / Procedure
  • Strong Conflict Management skills
  • Excellent Customer Orientation
  • Excellent Customer Service
  • Good Corporate Awareness
  • Excellent Flexibility
  • Excellent Independence
  • Excellent Initiative
  • Strong Intercultural Awareness
  • Excellent Interpersonal skills
  • Good Judgment
  • Excellent Professionalism
  • Excellent Reliability
  • Excellent Responsibility
  • Excellent Team Work
  • Environmental Influences

  • Must possess permit to work in the U.S.
  • Must have willingness to travel
  • Must possess valid driver’s license
  • Airport Environment

  • Must be able to work shift work/overtime
  • Must be able to deal with constant time pressure
  • Must be able to deal with high stress levels
  • Authorities

  • In accordance with rules and regulations, and given authorities
  • CV required
  • Company may provide relocation assistance
  • About Lufthansa Technik Component Services LLC. Lufthansa Technik is the worldwide leading independent provider of maintenance, repair, overhaul and modification services for civil aircraft. With tailored maintenance programs and state-of-the-art repair methods we ensure the durable reliability and availability of our customers’ aircraft fleets. We are an internationally-licensed maintenance, production and development company. With its six business units (Maintenance, Overhaul, Component Services, Engine Services, Landing Gear Services, and VIP Services and Innovation) the Lufthansa Technik Group offers its approximate 800 customers worldwide, a complete range of services round about aircraft technology.

    Video: Was Lufthansa Technik als Arbeitgeber auszeichnet

    www.lufthansa-technik.de

    If this is you, please apply online.

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