Admin Assistant (M/F)
Lufthansa Technik Component Services LLC. – East Meadow, NY
Support Office Manager with administration & coordination in communication, correspondence, scheduling, reporting and organizational issues.
General administration and clerical duties to support Office Manager, CLO, Directors, Managers, and employees.
Organize meetings and events
Handle and coordinate calls and inquires received
Administration of training records and profiles for all BU Log employees in designated database
Coordination of all trainings and each required element
Setup of new employees (background checks, PK setup, LH ID, etc.)
Act as liaison between HR and BU Log
Oversee travel arrangements and guidelines for BU Log staff, and support travel requirements as needed. Insure all travel orders are properly closed with proper cost allocation.
Support and assist with travel arrangements for other executives and other VIPs
Coordinator of all Interns in BU Log, including communicating with Intern department in Germany when applicable.
Maintain, procure, and distribute office supplies for entire LTCS NYC office
Oversee and prepare reports and presentations (e.g. Board Meetings)
Prepare external and internal correspondence including reports, response letters, memos and special announcements in both English and German
Ensure discreet handling of all confidential matters
Ability to evaluate, analyze and summarize data into reports.
Support other LTCS office administration colleagues as needed and work towards harmonized processes common to all.
Participate in special projects as directed
Handle Insurance needs (questions, certificates, vehicle, etc.)
Manage company vehicle registrations
Manage company credit card accounts
Handle incoming and outgoing mail and correspondence
Other duties as assigned or required.
High school diploma/GED desirable
College degree/vocational training desirable
4 years of professional experience desirable
Fluent English required
Other language desirable
Aviation Logistics, Transportation, Distribution warehouse, Supply Chain, Analysis, Import/Export knowledge, Customer Service desirable
SAP Warehouse, LTLS regulations, DGR Shipping, Freight Forwarding desirable
Expert computer level skills
Good knowledge in Excel/Word/PowerPoint
Excellent knowledge of SAP R/3 and other LTLS/LTLA logistic systems, CSM.
Excellent use of email, internet.
Strong Analytical skills
Good Business Sense
Good Cost Consciousness
Excellent Detail Oriented
Good Understanding of mathematical concepts
Excellent Problem Solving
Strong Quality Consciousness
Good Productivity Driven
Excellent Reasoning Ability
Good Safety and Security
Excellent Ability to Work Under Pressure
Good Change Management
Excellent Communication (Oral and Written)
Good Conceptual Thinking / Procedure
Strong Conflict Management skills
Excellent Customer Orientation
Excellent Customer Service
Good Corporate Awareness
Strong Intercultural Awareness
Excellent Interpersonal skills
Excellent Team Work
Must possess permit to work in the U.S.
Must have willingness to travel
Must possess valid driver’s license
Must be able to work shift work/overtime
Must be able to deal with constant time pressure
Must be able to deal with high stress levels
In accordance with rules and regulations, and given authorities
Company may provide relocation assistance
About Lufthansa Technik Component Services LLC.
Lufthansa Technik is the worldwide leading independent provider of maintenance, repair, overhaul and modification services for civil aircraft. With tailored maintenance programs and state-of-the-art repair methods we ensure the durable reliability and availability of our customers’ aircraft fleets. We are an internationally-licensed maintenance, production and development company. With its six business units (Maintenance, Overhaul, Component Services, Engine Services, Landing Gear Services, and VIP Services and Innovation) the Lufthansa Technik Group offers its approximate 800 customers worldwide, a complete range of services round about aircraft technology.
Video: Was Lufthansa Technik als Arbeitgeber auszeichnet
If this is you, please apply online.