Administrative Assistant 2

State of Washington Dept. of Corrections – Gig Harbor, WA

Description

Administrative Assistant 2 - Non-PermanentWashington Corrections Center Center for WomenGig Harbor, WAThe Department of Corrections is seeking a highly motivated and qualified individual for the position of a Administrative Assistant 2 at Washington Corrections Center for Women (WCCW). AGENCY PROFILE:The Department of Corrections, as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law, and provides leadership for the future of corrections in Washington State. The Department consists of the Office of the Secretary, Prisons Division, Community Corrections Division, Administrative Services Division, and Health Services. The Department employs over 8,500 staff and has a biennial budget of approximately $1.6 billion. WASHINGTON CORRECTIONS CENTER FOR WOMEN is a 62.6-acre facility located approximately two miles from Gig Harbor. The site includes living units, administration buildings, a health clinic, education buildings, a gymnasium, a chapel, industries buildings, food service buildings, and support facilities.Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society. A letter of interest is required with your application. In no more than one page, describe how you meet the qualifications and why you feel you are the ideal candidate for this position.

Duties

Under direct supervision of the Facility Roster Manager, this position performs complex clerical functions in support of the facility s Roster Office to provide staff support services for custody staffing of a 24/7 facility. The following are a few of the duties performed by the AA2, but not limited to:

  • Act as the primary support of the Roster Manager
  • Makes personnel assignments to relieve staff on vacation/absences and the scheduling of staff training within Atlas (Roster Management System)
  • Analyze leave requests and training schedules
  • Determines the number of staff to attend each day according to the relief factors and creates assignment changes for notification of the staff
  • Has delegated authority to sign leave requests, assignment changes and send memos
  • Coordinates information with the Human Resources Office and Payroll by submitting assignment changes to maintain accurate records of positions and custody assigned to those positions in accordance with the bid system
  • Effectively communicates with and assists upset, demanding, or otherwise difficult people at times.
  • Constructs and updates Spreadsheets as needed.
  • Responds to employee requests and inquiries as related to assignments, leave, and overtime.
  • Orders office supplies for roster office
  • Other duties as assigned by the Roster Manager
  • Qualifications

    Required:High school diploma or G.E.D. Three years of full-time experience in office/clerical, secretarial, book-keeping, accounting, or general administrative work. NOTE: Formal education from a qualifying college or university may substitute year for year for up to two years experience. Proficiency in Microsoft Office Applications (Word, Excel, Outlook, etc.) Desired: One (1) year of experience as an Administrative Assistant 1 OR A Bachelor s degree in business administration, public administration or closely allied field and two years of office experience at the senior clerical level or higher. Clerical or office work experience may substitute for education on a year-for-year basis. Graduate study may substitute for experience on a year-for-year basis.

    Supplemental Information

    The mission of DOC is to improve public safety. For additional information about the agency, please visit doc.wa.gov. IMPORTANT NOTES: Provide a minimum of three (3) professional references with your application. The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.Provide phone numbers AND email addresses for all professional references.ANDAttach a Letter of InterestIn no more than one page, describe how you meet the qualifications and why you feel you are the ideal candidate for this position. Failure to provide this information may result in your application not being considered for this position.Your answers to the supplemental questions MUST be supported by the work experience section in your application, or you may not be considered for this position. Resumes will not replace the Work Experience section of your online application. You may be disqualified if your work experience does not include information used to: 1) Meet the minimum qualifications of the job, and 2) back up your answers to the supplemental questions.Only complete applications will be considered. Please ensure the application is complete, with employer and supervisor addresses and telephone numbers and that all other blocks of information are complete, to include salary and the reason for leaving prior employment. Incomplete applications may eliminate the candidate from further consideration.

  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.
  • We are committed to hiring individuals who possess core diversity competencies:
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people s differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.
  • DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email crystal.wargo@doc.wa.gov or call us at 253-858-4675. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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