Administrative Assistant

Rodl & Partner – Chicago, IL

Rdl & Partner is one of the leading global accounting, tax, and business advisory organizations dedicated to serving the needs of privately owned companies that operate globally. Our goal is to help our clients grow faster by providing business services that deliver measurable value. To achieve this goal, we recruit exceptional candidates who want to make a difference and be an important part of our future.

Our Chicago, IL office is seeking an experienced Administrative Assistant. This full-time position will provide administrative assistance to a team of several professional staff members, including Partners and Associate Partners

This highly demanding position requires a positive, self-motivated individual with superior organizational skills, ability to work within deadlines and execute multiple tasks simultaneously to ensure a high level of professional standards.

Essential duties include (but are not limited to):

  • Preparation, formatting and binding of financial statement reports.
  • Copy and assemble Corporate, Partnership and Individual income tax returns.
  • Document copying, sending fax messages, mail receipt and delivery, processing incoming and outgoing Federal Express and other courier packages.
  • Word processing, including composing memos, letters, emails and other correspondence with little or no guidance.
  • Scan forms, reports, correspondence into PDF format.
  • Setup of client and financial folders on the companys network system.
  • Occasional internet research.
  • Client database maintenance, including the updating of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports.
  • Professional switchboard telephone support, to include answering, directing and screening calls.
  • Maintain electronic and paper filing system.
  • Prepare and mail client invoices on a monthly basis. Maintain billing files, answer invoice related inquiries by clients.
  • Process Partner time and expense reports.
  • Provide back-up support for other Administrative Assistants in the company.
  • Performs other related duties as required.

  • Requirements:

  • Able to work in a fast paced high pressure environment.
  • Must work independently within an established administrative framework.
  • Accounting software experience a plus (ProSystem Practice, ProSystem Tax, ProSystem Engagement).
  • Personable team player, willing to work with and contribute to the success of a team of personable, highly motivated professionals.
  • Proven expertise in MS Word and MS Outlook with a working knowledge of MS Excel, and Adobe software applications.
  • Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays.
  • Excellent communication skills spelling and grammar, good proofreader, ability to write/answer correspondence.
  • Demonstrated high-level client-service orientation, ability to handle sensitive and confidential information with maximum discretion.
  • Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively.
  • Professional demeanor.
  • Organized, detail-oriented, competent follow through skills.
  • Superior organization skills ability to come up with processes and follow up.
  • Ability to exercise good judgment/decision making when necessary.
  • Ability to anticipate problems and act accordingly.
  • Ability to prioritize and multi-task great time management.

  • Skills/Qualifications:

  • Prefer associates degree with at least 3 years of administrative experience.
  • Bilingual applicant preferred (English / German).
  • Rdl & Partner - 30+ days ago - save job - original job

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