Administrative Assistant

Residential Mortgage Services, Inc. – Easton, MA

The Administrative Assistant/ Receptionist provides general office support with a variety of clerical activities and related tasks. They will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition and stocking of supplies as well as general office and clerical duties as assigned.

Major Responsibilities/Activities

  • Answer telephones and direct callers to the appropriate associate. Take messages or transfer a caller to an associates voice mailbox when the associate is unavailable.
  • Greet, direct and provide assistance to visitors of the company including offering beverages as well as scanning and copying for them.
  • Provide callers with information such as company address, directions to company locations, company fax numbers, company website, and other related information.
  • Receive, sort, and forward incoming mail. Maintain and route publications, apply postage to outgoing mail and coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assist in ordering, receiving, stocking and distributing printer and office supplies.
  • Keep lobby neat and clean daily.
  • Assemble mortgage status folders.
  • Reserve conference rooms for meetings and closings.
  • Assist Loan Officers in moving files in the system due to access restrictions.
  • Job Type: Full-time

    Salary: $17.00 to $22.00 /hour

    Experience:

  • Administrative: 2 years (Preferred)
  • Administrative Assistant: 2 years (Required)
  • Education:

  • High school or equivalent (Required)
  • Location:

  • Easton, MA (Required)
  • Language:

  • spanish (Required)
  • Work authorization:

  • United States (Required)
  • Work Location:

  • One location
  • Setting:

  • Other
  • Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors
  • Managing social media
  • This job posting is no longer available on OPTnation.
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