Job Id : 4388
Jobtitle : Administrative Assistant
Location : Essex , VT
Company Name : Town Of Essex
Industry : Information Technology
Salary : $55,000 - $95,000 YEAR
Job type : Fulltime
Posted on: 2019-08-21
Required Skills : Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Analysis, Professionalism, Problem Solving, Supply Management.
Benefits : No benefits are available
Administrative Assistant top skills & proficiencies:
Administrative Writing Skills
Microsoft Office Skills
Office Administration Procedures
Attention to Detail
Discretion and Judgment
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
This position works under the general supervision and reports directly to the Community Development Director with some supervision by the Zoning Administrator. Works in accordance with various Town policies. This part-time position will work approximately 28 hours per week. The anticipated work schedule is Monday – Friday, 9 am – 3:00 pm, though the schedule may vary depending on the needs of the municipality.
This position requires a high school diploma and 2 years of experience in an office or administrative setting. Previous experience in customer service related positions is desired. Strong computer and customer service skills are a must. Previous municipal experience preferred. Candidates must be able to work within a very busy office environment and prioritize work around departmental needs and statutory deadlines.
The minimum starting salary is $17.44/hour, actual starting salary is dependent on relevant experience and qualifications. This position is eligible for the VMERS Retirement Plan, pro-rated sick and vacation accruals.
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 7 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
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