Administrative Assistant

Career Personnel - Harlingen, TX

Administrative Assistant

Salary : $20.00 - $30.00  per hour
The Administrative Assistant provides basic accounting administrative support and property management duties. Specific responsibilities include: &bull Answer and route incoming calls including recording maintenance issues from tenants &bull Receive customer payments and enter into QuickBooks &bull Collection calls to customers and file evictions at local Magistrates office when necessary &bull Assist with payroll & billing preparation including new hire paperwork is completed. &bull Conduct weekly timesheet collection and review for accuracy. o Distribution of paychecks. o Present checks to be signed by authorized personnel &bull Enter all invoices received by mail email and fax and vendor statements in Quickbooks &bull Incoming and outgoing mail and deliveries &bull Assists with office maintenance programs and special projects as directed &bull Tax filings (monthly quarterly) &bull Year-end reports for taxes i.e print out all reports required to file taxes &bull Assist and conduct rental property showings and processing rental applications &bull Reconciliation of all accounts using QuickBooks &bull General reporting and reconciliation of petty cash and review of checking accounts &bull Complete and submit cash flow report to owner &bull Go to bank to make deposits &bull Communicate with vendors i.e. request missing invoices report errors Knowledge Skills and Abilities: &bull Proficient in MS Office &bull Outstanding verbal and written communication skills &bull Outstanding phone and customer service skills &bull Proven ability to perform a diverse array of functions &bull Proven ability to multi-task &bull Ability to manage priorities and tasks

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