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Administrative Assistant to the Director of Facilities

Westford Public Schools – Westford, MA

The Westford Public Schools/Town of Westford is seeking applicants for the position of Administrative Assistant for the Facilities Department. This position works under the direction of the Facilities Director and monitors a wide variety of activities on behalf of the Facilities Department for the purpose of achieving the goals and meeting target dates in compliance with established guidelines and regulatory requirements. This position performs a wide variety of administrative support functions in a highly responsible, professional, and confidential manner that include, but are not limited to, work orders, expense accounts, research assignments, meeting agendas, public notices, contracts, special projects, procurement responsibilities, report preparation, correspondence, minutes, charts, , maintains records related, but not limited, to asbestos management, integrated pest management, state elevator inspections, occupancy permits, building permits, utility bills, life-safety equipment etc., and procures supplies and services in compliance with Massachusetts public procurement laws. Preference will be given to applicants who demonstrate thorough knowledge of facilities and maintenance, to include but not limited to; HVAC, mechanical, electrical, plumbing, carpentry, building concepts, bidding (IFBs, RFQs, RFSs, etc.,), masonry, environmental quality control measures, systems and controls, life-safety equipment, etc., Applicants must posses the initiative to work with and establish contracts with vendors and oversee projects and completion of work.
Bachelors degree and/or five (5) years of related facilities experience preferred. The selected applicant will be required to maintain and hold an MCPPO designation. Applicants must have advanced computer skills that include being highly proficient with web-based software and all Microsoft Office Products. Hiring salary range $48,327 - $61,780.

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