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Administrative Assistant, U.S. Programs

Center for Reproductive Rights – New York, NY

Center Background: The Center for Reproductive Rights (the Center) is the premier global legal organization dedicated to advancing womens reproductive health, self-determination, and dignity. The Centers mission is straightforward and ambitious: to advance reproductive health and rights as fundamental human rights that all governments around the world are legally obligated to protect, respect, and fulfill. Headquartered in New York City, the Center has regional offices in Bogota, Geneva, Nairobi, and Washington, DC; and a staff of approximately 200 diverse professionals.

The Center s game-changing litigation and advocacy work, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide. It has played a key role in securing landmark legal victories in the U.S., Latin America, Africa, Asia, and Eastern Europe on issues including access to life-saving obstetrics care, contraception, safe abortion services, and comprehensive sexuality information, as well as the prevention of forced sterilization and child marriage. It has brought groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women s rights advocates in more than 60 countries.

To learn more about the Center for Reproductive Rights, go to www.reproductiverights.org.

The Role: The Administrative Assistant will report directly to the Program Manager, U.S. Programs, with a dotted line to the Senior Vice President (SVP), U.S. Programs, and to the Deputy Director, U.S. Programs. The Administrative Assistant will support the activities of the entire office of the Senior Vice President, U.S. Programs, which includes the Deputy Director and the Program Manager, and will play an integral role in supporting the work of U.S. Programs which includes the U.S. Litigation, U.S. Policy and Advocacy, U.S. Human Rights, Judicial Strategy, and Lawyers Network teams by providing a wide range of administrative functions.

This position will be based in New York City.

Primary Responsibilities:

  • Support the day-to-day activities of the office of the SVP, U.S. Programs, by delivering quality, high-level administrative support to the SVP and the Deputy Director, particularly with regards to calendar management, travel arrangements, and expense processing;
  • Manage and prioritize the internal and external scheduling requests made of and by the SVP and Deputy Director, such that the schedules of the SVP and the Deputy Director meet the priorities and goals of the Office of the SVP strategy;
  • Execute the daily schedule of the SVP and Deputy Director, including agenda preparation, IT set-up for meetings, gathering and preparing materials, attending meetings to take notes when asked, and coordinating with the Program Manager on next steps and action items after key meetings;
  • Oversee all travel logistics for the SVP and the Deputy Director, including booking flights, making hotel reservations, preparing detailed written itineraries; and gathering and preparing briefing and background materials;
  • Handle expense processing for the office of the SVP and for relevant U.S. Programs cross-team expenditures, particularly with regards to processing payment request forms, reimbursement requests, and credit card statements;
  • Assist with relevant cross-team and cross-departmental scheduling and special events, such as meeting logistics, RSVPs, and set-up;
  • Coordinate sponsorships, group registrations, and side-events for key conferences;
  • Liaise within and across departments and with key external contacts/partners, and serve as the first point of contact for certain inquiries regarding the U.S. Programs;
  • Coordinate and assist with institutional reporting documents and systems and keep documents and tracking lists up-to-date;
  • Provide relevant administrative support, such as proofreading, photocopying, printing, scanning, and uploading files to internal servers; and
  • Other duties as assigned.

Qualifications:

  • Associates Degree or Bachelors Degree required;
  • Strong commitment to the Centers mission, purpose, and values;
  • At least 1 year of administrative experience required, and office experience preferred;
  • Ability to exercise good judgment and discretion and to maintain confidentiality;
  • Ability to see and understand the big picture, to translate it into strategic scheduling and into the relevant administrative tasks that support an underlying goal;
  • Ability to support executives and directors faced with the challenge of prioritizing their time in a complex, fast-paced environment;
  • Ability to complete assignments in a timely and professional manner, often under time pressure and while multi-tasking;
  • Ability to adapt to and work effectively within a variety of situations, within team settings, and with various individuals and groups;
  • Excellent organizational skills and attention to detail;
  • Excellent written and verbal communication skills, including with external parties;
  • Fluency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint);
  • Must be able to work proactively and independently, following through on assignments and possessing a can-do and will-do attitude;
  • Must be able to take direction, to give and receive feedback professionally, and to provide openness and honesty in communications;
  • Must possess impeccable integrity and personal and professional values that are consistent with the Centers high standards and mission;
  • Ability to work in a multicultural, diverse, and highly performance-driven environment;
  • Ability to travel, if needed.

How to Apply: Please click on the link below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.


Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible.

The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply.


DepartmentUS Programs
LocationNew York City, United States

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