ANTICIPATED OPENING General Administrative Support

Segue Institute for Learning – Central Falls, RI

GENERAL DESCRIPTIONThe Office Assistant position at the Segue Institute for Learning acts as the first point of contact for parents, students, visitors, and callers of Segue and undertakes a range of other administrative/receptionist duties as identified by the Director of Finance and Operations and Executive Director. The ideal candidate should have an interest in education.The candidate must be reliable, punctual, organized, flexible, and have demonstrated ability to juggle multiple priorities in a very busy school office. Furthermore, the person must demonstrate excellent interpersonal skills, pleasant phone manner, typing ability and familiarity with Microsoft Office and Google Applications. Previous experience with PowerSchool a plus.Bilingual Spanish speaking/written translationsTyping skills of approximately 80 WPMAbility to sit for prolonged periods, work independently, understand and carry out oral and written instructions, interact with persons of different age groups and cultural backgroundsMust be able to multi-taskMust be diplomatic and discreet when dealing with confidential issuesMust have good people and telephone skillsFamiliarity with the use of office equipment, such as fax, photocopiers, binding and other office equipmentExcellent verbal/written communication skills Ability to work as part of a teamDUTIES AND RESPONSIBILITIESOffice Work - Manage the front office/reception area to ensure effective telephone and mail communication both internally and externally to maintain professional image Greets and welcomes visitors Answers and disseminates callsOpens and distributes mail to staff.

Maintain records for tardies (school and class), visitors log, and early dismissal logReport telephone and copier equipment breakdowns to Office ManagerMonitors and ensures that the reception area is kept tidy and projects a business-like imageSend out and receive mail and packagesMake copies and send faxes upon requestPrepare and translate letters, field trip forms, and flyers for staff per request Reach out to parents for teachers via the parent contact form when necessary Assist with the recording and sending of Connect Ed messagesAssist with Family Teacher ConferencesServe as an interpreter as neededOther duties as deemed necessary

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