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City of Chicago – Chicago, IL

ASSISTANT PROCUREMENT OFFICER Job Number: 322641 Description
Number of Positions: 2 Under direction, manages and directs the activities of a contract administration unit responsible for managing the public bidding and contracting processes for the procurement of various goods and services; and performs related duties as required ESSENTIAL DUTIES
  • Assigns and monitors the work of staff responsible for developing and administering solicitations and contract documents for the purchase of goods and services (e.g., commodities, work services, professional services)
  • Coordinates and enforces the citys procurement processes for operating departments
  • Assists in the development, implementation, and modification of procurement and/or administrative policies, procedures, and programs
  • Monitors and analyzes statistical reports related to performance metrics for procurement
  • Monitors and oversees awarded contracts and contract modifications and amendments to ensure compliance with procurement policies, guidelines, and regulations
  • Establishes and implements management controls to increase the efficiency and effectiveness of procurement and/or administrative activities
  • Reviews and approves contract documents (e.g., draft documents, addendums, technical specifications) for accuracy and consistency with requisitions
  • Provides technical assistance and recommendations to internal and external staff prior to finalizing contract packages and various documents (e.g., vendor letters, selection letters, bid rejection letters) for approval
  • Reviews and responds to sensitive inquiries and complaints from community organizations, public, and private organizations and the general public regarding procurement activities
  • Represents the department at various conferences, forums, and meetings
  • Functions as a liaison with other local, state, and federal governmental agencies, contractors and/or community and business organizations
  • Directs the preparation of various financial, administrative, and operational reports
  • Develops goals/objectives/work standards and conducts performance evaluations of staff
  • Participates in the preparation and administration of the departmental budget, as required
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class. Location: 121 N LaSalle St #806, Chicago, IL 60602 Days: Monday - Friday Hours: 8:30 am to 4:30 pm THIS POSITION IS EXEMPT FROM THE CAREER SERVICE
Qualifications Graduation from an accredited college or university with a Bachelors degree in Business Administration, Public Administration, or a directly related field, plus five (5) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position or an equivalent combination of education, training, and experience Disclaimer - Accredited means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelor, Master, or Juris Doctorate degree program. Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of application. NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields. Selection RequirementsThis position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted. Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required. If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request. ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. City of Chicago Department of Human ResourcesLori Lightfoot, Mayor Soo Choi, Commissioner Please note, all positions with the City of Chicago close promptly at 11:59pm C.S.T. Applications for this position will be accepted until 11:59p.m. CST on 7/2/19. No exceptions will be made. Job Posting: Jun 18, 2019, 3:17:24 PM | Closing Date (Period for Applying) - External: Jul 3, 2019, 4:59:00 AM BU: 09 | Salary: Up to $92,928 Pay Basis:Yearly

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