Assistant to the Chair, Pathology Department

Memorial Sloan Kettering – New York, NY

Company Overview At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time. Join us and make a difference every day. Job Description The Assistant to the Chair will provide administrative and executive administrative services for the Chair of The Department Of Pathology You will: Schedule and prioritize all appointments and maintain Chairman's weekly and yearly calendars. Manage scheduling process for regular departmental meetings, such as monthly faculty meetings, leadership meetings, and administrative meetings. Takes minutes and distributes minutes for meetings as directed by the Chairman. Coordinate all appointments, reappointments, and promotions to the medical staff Coordinate all recruitment efforts for new faculty, including travel arrangements, housing tours, interview schedule and recruiting dinners. Create well-formatted documents (e.g., letters, spreadsheets, slide presentations, e-mail) that are easy to read, in collaboration with the author. Adhere to required format guidelines for publications and special reports. Uses standard formatting for correspondence. Use correct computer applications and features to produce, update and distribute documents as efficiently as possible. Schedule meetings using MSKCC's electronic calendar, phone calls, and electronic mail to determine meeting dates that will accommodate all schedules. Work collaboratively with other staff through several interactions to determine common available times.> Screen calls to determine appropriate triage and priority. Depending on assessment of caller's needs, directly handles the caller's question, takes message and routes to appropriate individual, or transfers call to proper individual. Follow up as needed to resolve.> Sort and screens mail. Initiates, records and follows up on all work requests, travel authorizations, expense vouchers and other forms. Provide other administrative service and support for special projects as directed by the Chairman Initiate completion of proficiency testing, licensure renewals, and other regulatory documents from New York State and other agencies for the department Plan and coordinate all conferences and special events for the Chairman including lecture series, receptions, dinner, departmental parties, etc You Need: Bachelors Degree preferred with 2-4 years experience. #LI-POST Schedule: M-F. 9-5 generally but flexibilityis a must- positoin will occasionally require earlier or later hours. Closing MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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