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Associate Director of Business Services and Deputy Controller

Southern Oregon University – Ashland, OR

Southern Oregon University
Position Number: A00368
Rate: $86,000 @ 1.0 FTE
Position Summary:
The position is location in Ashland, Oregon, on the main campus of Southern Oregon University. The Associate Director of Business Services is responsible for Business Office operations including oversight of campus accounting activities including general accounting, construction, fixed assets, administration of grants and cost-reimbursable contracts, and payroll. The office operations are an important component to the overall campus business and accounting activities. Business Services has nineteen employees, excluding student employees.
This position reports to the Director of Business Services/Controller who is responsible for the day-to-day activities of the of the Bursar/Cash Management, campus accounting oversight, production of annual financial statements, debt management, payroll, fixed assets, long-term student loans, and Print & Copy Center operations. The Associate Director:
Assures compliance with Federal and State laws and regulations, as well as establishing and maintaining institutional accounting and business policies and procedures, and insuring adequate internal control procedures across various business activities across the campus.
Works with the Director to maintain oversight all changes to the university s Chart of Accounts for use in preparation and production of the university s financial statements, and other financial reporting activities.
Coordinates activities with the University Shared Service Enterprise ( USSE ) in area where the university has contracted with the USSE to provide various financial services to the campus.
Minimum Qualifications:
  • Bachelors degree in business, accounting, or related field, and 10+ years of progressively responsible experience in business administration or accounting. Supervisory experience. Strong analytical, communication, and mathematical skills. Familiarity and experience with finance and human resource information systems, as well as extensive knowledge of Microsoft office products including Excel and Word.
Preferred Qualification :
  • CPA and Masters degree in business, accounting, or a related field. Experience and knowledge of the Ellucian Banner software product. Experience and knowledge working with databases, including experience with report building software, such as COGNOS. Experience with federal, state, and university laws, regulations, and policies. Commitment to continuous improvement and learning.
Knowledge, Skills, and Abilities:
  • Works Collaboratively. Cultivates connections with others that contribute positively to the well-being of those involved. Works toward a common objective through the sharing of ideas and distribution of responsibilities across team members. Strong interpersonal skills including collaboration, professionalism and strong consultative skills conducive to building and maintaining positive relations with administrators, co-workers, staff, faculty, union representatives and other members of the campus community.
  • Growth Mindset. Demonstrates consistent resiliency to promote positive change through adversity. Identifies potential change opportunities and actively seek to adapt. Assesses and utilizes creative strategies to create individual, organizational, or societal change within a situational context.
  • Initiative and Follow Through. Takes initiative to identify and assess needs creating measurable objectives, and building relationships with people who will be able to help achieve those objectives. Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision while handling frequent interruptions and rapidly shifting priorities. Skilled at keeping detailed records and following up on various issues. Skilled at streamlining processes to create efficiencies when necessary. Strong leadership skills including problem solving, analytical and project management.
  • Demonstrated Service Excellence.
o Teamwork. Demonstrated ability to work effectively as a team player; and coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail.
o Knowledge. Advanced computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, internet as well as online calendaring and email. Demonstrated office operations or project management experience.
o Accountability. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information.
o Quality Service. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
  • Skilled at keeping detailed records and following up on various issues. Ability to manage various functions with competing deadlines and multiple interruptions. Skilled at streamlining processes to create efficiencies when necessary.
  • A solid understanding of industry best practices in development and support methodologies, service management, change management and communications.
  • Proven track record in recruiting, directing, motivating and guiding the development of a team of budget support professionals.
  • Strong political skills, with the ability to foster collaboration and cooperation among all constituents within a complex university environment.
  • Communication. Experience in supporting an effective communication strategy to a diverse organization. Strong verbal and written communication skills, with a record of success in developing planning documents, proposals, budget request justifications, and other forms of communication with executive leadership and faculty.
  • Ability to explain complex accounting principles in a manner that is understandable to non-technical audiences including faculty, students, and staff.
  • A broad financial management background with experience in both daily operations and forecasting.
  • Proven success in managing a large scale, complex budget service organization
  • Demonstrated ability to manage major initiatives and develop concise, understandable policies.
  • Ability to identify and recommend solutions for complex challenges.
  • Working knowledge or able to quickly learn, university infrastructure, policies and procedures.
  • Ability to effectively perform work of a highly sensitive and confidential nature. Must be able to exercise sound judgment and discretion, tact, and diplomacy.
  • Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Special Instructions to Applicants:
Each applicant is required to provide ( as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicants qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact human resources.
For inquiries and additional information, please contact: Human Resource Services via email at [email protected] or by phone at (541)552-8553
Special Conditions
  • Must be willing to travel and attend training programs off-site for occasional professional development.
  • Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
  • Must be able to successfully pass a pre-employment background check.
  • Under the provisions of the Fair Labor Standards Act ( FLSA ):
  • Position classification defined as exempt are not subject overtime
  • Position classifications defined as non exempt *are *subject to overtime
  • The person holding this position is considered a mandated reporter under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.
Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the Clery Act),requires that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report ( ASR )can be accessed at the following link:
https://inside.sou.edu/assets/security/AnnualCrimeReportFinal.pdf. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email [email protected]
All applicants must apply online at https://jobs.sou.edu/postings/7841 .
Diversity Statement
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
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