Hiring Process Checklist – Check Out For Effective Recruitment

Hiring Process Checklist – Check Out For Effective Recruitment

A hiring process is a process taken by the employers of the company to bring more employees. The hiring process can differ from company to company but some of the steps are similar. The hiring process checklist is all about a company’s hiring process from the very beginning of conducting interviews, selections till the employee confirmation. Every company or organization has its own hiring process checklist.

According to the company policy, every employer or a recruiting team of an organization places their own checklist. Some of the very common, important, and repeated things in the checklist.

Let us see some of the most known things that companies add to their hiring process checklist:

1.   Vacancy

The first thing to mention while posting a job or beginning the hiring process is to mention and be clear about the empty posts. The hiring process checklist needs to start with the job vacancy. The reason is very simple. The number of vacancies or the type of vacancy that is available in the company can help in identifying the candidate flow.

The vacancy by the companies also come along with many different details. When posting of job is visible to the candidates the details attached to it gives the idea to the candidate if they want to apply for it or not. The number of vacancies should also be noted and the number of candidates that are required by the company to fill the post. Companies do keep the statistics of the candidates that can apply and the number of candidates that are required.


2.   Job Description

Along with the job posted either on social media or recruitment platforms, the title of the job or position is not enough. A candidate should be able to check their own eligibility for the job with a little bit of detail about the job.

Now, the attached details include location, salary, experience required, and description of the vacant position. The job description is a very important source for the candidates and for the company.

Cross-checked within the company, the job description is the crisp detail about the role and responsibility of the candidate if selected for the position.

Job descriptions can also be updated with the risen demands of the company.

Job descriptions are basically the first communication with the candidate, as the company is illustrating their demands. And the candidate checks first by themselves and then plan to apply.

3.   Recruitment

The structuring of a recruitment or hiring process can affect the company a lot. Under the hiring process checklist, the whole strategy is of big importance.

The strategy for hiring the right talent for a job opening or vacancy is different in every company. A good build strategy can help in catching the best candidates in a small time.

The whole strategy should also be updated with the demand of the time. The hiring process should be followed step-by-step. It includes attracting the candidates, testing their skills, putting them in front of challenges, and then select.

The hiring process can be according to the job vacancies and the candidates required for a specific job. For example, the hiring process can be different for remote hiring if compared to a full-time employee working from an office.

4.   Review and Filter Applicants

Before selecting any candidate for no matter what post in a company, reviewing and filtering the candidate is very common. Here, the exam is also a part of the hiring process in many companies.

Filtering can be of several levels or stages, depending on the job profile and the company policy. During the hiring process, the exams take place to check multiple aspects of a candidate.

For example, personality tests with a set of questions related to personality, decision-making capabilities, logical reasons, and many other.

Along with that, candidates are also checked on the basis of their job roles or previous experiences.

Interviews are ultimately the compulsory stage of examining the candidate for the job profile. During the interview, the candidate is tested on maximum grounds and gets the results based on the overall performance.

5.   Interview Process

The interview process in the hiring process checklist is the first major interaction between the candidate and the recruiter.

The interview stage is very crucial for the selection of the candidate in the company. Interview processes are usually for a small period of time. The stages of the interview start from the basic introduction of the candidate and then ends up in the human resource management of the company.

In the interview process, the candidate can also ask questions regarding the job opening or any company policy.

The whole process of the interview is to give an idea to the candidate about the company and is the candidate is an edible fit or not.

6.   Screening & Check References

While looking for candidates, the employers or the recruiters do get some references from different independent bodies. Screening in the whole process of hiring and recruiting includes reviewing jobs.

The checking of the references includes the filtering of the resumes that came for the job. The most eligible candidates are listed among all the applications received.

The candidates that have more accurate skills, qualifications, and experience required for the job are filtered. Checking references, on the other hand, is the process to know more about the candidate.

Reference checking includes knowing more about the candidate’s professional image and their performances in the industry. Screening and reference checking leads to a better recruitment process within the company.

7.   Perform Background Checks

Background checks are very common now. The reason behind the background checks is to check the honestly of the candidate.

Many candidates oversell themselves in the documents they present. Background checks can reveal the real image of the candidate in front of the company.

The background check includes past experiences, performances, rewards, or any failures. The whole background of the candidate is checked with the help of diverse sources.

8.   Selection

The selection process is about the interaction in which the candidate is informed about the company policy. Along with the policies, a candidate is also made familiar with their duties, the perks, the contract, and many other details related to the job.

The selection process is like the final catch-up with the legal authorities before starting to work in the company. The selection process also includes checking up with the details about the candidate as well.

The documents that are required to be submitted to the company along with the new documents that are produced by the company. The confirmation by the candidate is also part of the selection process. The selection process is just a few steps between the candidate and HR.

The selection process includes primarily, the appointment letter or offer letter. Many companies also provide orientation and training periods for their new employees.

The reason why the selection process should be added to the hiring process checklist is that it is the final stage. The final stage is as important as all the stages.

9.   Salary Negotiations and Joining

After a successful interview, the next stage that includes interaction is with the HR of the company for salary negotiation.

Salary negotiation is the part in which a company offers an amount of money to the candidate for the job and the candidate negotiates.

In many cases, the company post the salary along with the job, and thus the candidate applies according to the amount only. In such a situation, there is just a confirmation required from the candidate.

After the negotiation is completed, the process of joining commences. The joining process includes the signing of the contract provided by the company.

The candidate also gives written consent to accept all the company policies and norms.

10.               Job Offer Letter

Before commencing the labor or work in any company or organization, a candidate receives a job offer letter. This is the most important piece of document.

A job offer letter is a document that briefs the candidate about their duties after becoming an employee. It also talks about the role of the candidate in the company and the guideline.

The job offer letter also talks about the salary that an employee will receive. The joining date, the authority that sanctioned it, the company’s name, and contract if any under which they will work.

An offer letter is the last and the most important piece of document that a candidate receives before commencing their work as an employee.

11.               Onboarding

Onboarding is the first day of an employee in the company. The introduction of the new employee to the company and the other colleagues in the onboarding process. The onboarding is like a touring of the workspace and introduction. The new employee can understand the culture of the company, the way of working in the office, and many more.

[ READ: Remote Onboarding Best Practices ]

Onboarding is the practical introduction of the new employee to the company. The theoretical part is different than the practical mode of introduction. The practical part is very necessary to burst the bubbles of the new employee about the company and their role in the company.