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Business Manager

Concordia College – Moorhead, MN

The Business Manager is directly responsible to the Director of Facilities.

The primary operational responsibilities include administration of Budget and Work Control, Parking Services, Transportation Services, Purchasing and Warehouse, various operational software and systems that support Facilities Management and Concordia as a whole.

Duties shall include leadership and mentoring of 7 staff with diverse responsibilities. Also support policy development in respective areas within Facilities Management. Ensure compliance with applicable regulations and budgetary issues for specified areas.

1. Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.

2. Finance and Work Control Administrative Oversight and Analysis 50%
  • Provide oversight, coordination and analysis of monthly and yearly Facilities operational budgets and operational reports
  • Provide for preparation, oversight and analysis for needed monthly, quarterly or annual reports for Facilities. This includes reports for: operations, capital projects, major projects,
utilities, labor, furniture fixtures and equipment (FF&E), metrics as well as specific departmental reports within facilities including Building Services, Transportation and Parking
  • Assist the Director in analysis of monthly department budgeting reports maintaining expenditure controls
  • Responsible for daily work control, staff supervision and oversight of work flow for Facilities work order and accounting functions, CMMS (TMA) system, including quality control
  • Review and approve purchase orders, invoices, and journal vouchers
3. Leadership of Parking and Transportation Services 15%
  • Provide administrative oversight, leadership and communication with campus Transportation and Parking policies and enforcement
  • Work closely with campus administration and constituents to establish and maintain optimal parking facilities for the campus community within geographic and budgetary limitations
  • Analyze fleet vehicle operations to include preventative maintenance, repair, purchasing and selling decisions
  • Provide departmental budget management and supervision of staff in daily operations.
4. Leadership of Facilities Management technical and systems related items 20%
  • Work flow processes and work order management
  • Coordination with ITS related to Facilities needs
  • Coordination of Facilities software needs
  • Campus utility administrative services
  • Functional administration of computerized maintenance management software (TMA)
  • Campus key security administration
5. Provide general administrative support functions for Facilities Management (15%):
  • Coordinate with the Office of Human Resources general departmental related items (i.e. Position postings, advertising, student hiring, payroll assistance, position descriptions, background check requirements, etc.)
  • Provide administrative support for off campus training and professional development opportunities for Facilities staff
  • Coordinate Departmental safety training with the Office of Risk Management.
  • Facilities commodities and services contract administration support
  • Facilities public relations functions (campus communication, newsletters etc.)
  • Meet routinely with the Office of Risk Management to review departmental safety and injury reports
  • Other duties as assigned
6. Personnel Leadership (continuous)
  • Coaching and mentoring
  • Team building
  • Training
  • Performance appraisals
  • Overall staff development
Minimum Qualifications
  • Bachelors degree in related field;
  • Supervisory/management experience or demonstrated ability to supervise;
  • 3 years financial management experience in a business setting;
  • Or equivalent combination of education and experience, with one year of full-time work equal to one year of education
  • Skilled in use of technology to access, create and edit financial reports and budgets
  • Accounting and financial analysis skills
  • Strong organizational skills
  • Ability to communicate effectively both written and verbally
  • Analytical and Complex problem solving
  • Self-motivated
  • Excellent public relations skills
  • Ability to effectively lead others
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Preferred Qualifications
  • Higher Education experience
  • Contract administration
  • Computerized Maintenance Management (CMMS) experience

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