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CIS ASSISTANT (OFFICE AUTOMATION)

US Department of Homeland Security – Boston, MA

    Duties Summary

    This position of CIS ASSISTANT (OFFICE AUTOMATION) starts at a salary of $29,350.00 GS-5 grade level, step 01, with promotion potential to $47,264.00 GS-7 grade level, step 10.
    THE ACTUAL SALARY MAY BE HIGHER DUE TO AN ADJUSTMENT FOR LOCALITY PAY. View the 2019 Locality Pay Charts for more information.You may choose to be considered for one of the listed locations:

    • Lyndhurst, NJ
    • Boston, MA

    Responsibilities
    • The responsibilities described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence, and limited complexity.
    • Respond to written and oral inquiries from the public, other organizations, governmental agencies.
    • Provide non-routine information and assistance on complex applications to applicants/petitioners and/or their legal representatives in response inquiries on all aspects of immigration and nationality law.
    • Determine basic eligibility for benefits and privileges under the final approval of a senior employee or supervisor.
    • Perform appropriate record keeping and reporting tasks and capturing essential statistical data for monthly reports and assists in the preparation of those reports.
    • Provide office automation advice, guidance, and assistance to staff.
    • Performing case file analysis and evaluation of cases where adjudication or resolution has been delayed and/or problems encountered.
    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    7

  • Job family (Series)

    1802 Compliance Inspection And Support

  • Requirements

    Requirements Conditions of Employment

    Probationary Period: You may be required to serve a probationary period of 1 year.
    The qualifications for this position must be met by 11:59 PM (Eastern Time) on the closing date of this announcement ( 07/26/2019).
    Residency Requirement: There is a residency requirement for all applicants not currently employed by U.S. Citizenship and Immigration Services. This residency requirement states that candidates must have, for three of the last five years immediately prior to applying for this position; (1) resided in the United States; OR (2) worked for the United States Government as an employee overseas in a Federal or Military capacity, OR (3) been a dependent of a U.S. Federal or Military employee serving overseas.
    Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
    Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
    The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
    Conditions of Employment:

    • You must be a U.S. Citizen or U.S. National to apply for this position.
    • Successfully pass a Background Investigation including financial disclosure.
    • You must pass a drug screening.
    • You must submit a resume and supporting documentation.
    • Males born after 12/31/1959 must be registered with the Selective Service.
    • Political appointees may require OPM approval before on-boarding.

    Qualifications Relocation expenses are authorized if you are a USCIS employee assigned to the Refugee, Asylum and International Operations program and have been approved for rotation from an overseas assignment. Relocation expenses for USCIS employees assigned to an OCONUS location will be considered on a case-by-case basis.
    GS-05 : You qualify at the GS-5 level if you possess one (1) year of specialized experience, equivalent to at least the GS-4 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:
    • Reviewing applications for benefits for accuracy, validity, and proper form and format; and,
    • Using various computer software programs to produce office support materials on benefits.
    OR
    • You may substitute successful completion of 4 years of education above high school for the experience required at the GS-5 level. This education must have been obtained from an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours.
    GS-06: In addition to the qualifications at the lower grade level(s), you qualify at the GS-6 level if you possess one (1) year of specialized experience, equivalent to at least the GS-5 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:
    • Reviewing and screening routine applications and petitions for immigration benefits;
    • Using computer indices to determine a subject s current immigration status; and,
    • Providing routine information and assistance on applications for immigration benefits.
    There is no educational substitution at this grade level.
    GS-07: In addition to the qualifications at the lower grade level(s), you qualify at the GS-7 level if you possess one (1) year of specialized experience, equivalent to at least the GS-6 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:
    • Providing assistance on complex applications and petitions for immigration benefits to applicants and/or their legal representatives;
    • Analyzing and evaluating cases where screening or resolution of requests for immigration benefits have been delayed; and,
    • Informing inquirers verbally or in writing of problems encountered and action required.
    There is no educational substitution at this grade level.
    Please read the following IMPORTANT information to ensure we have everything we need to consider your application.
    It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please be clear and specific when describing your work history as we cannot make assumptions regarding your experience. Your application will also be rated and ranked among others, based on your responses to the online questions.
    Please ensure EACH work history includes ALL of the following information:
    • Job Title (include series and grade if Federal Job)
    • Duties (be specific in describing your duties)
    • Employer s name and address
    • Supervisor name and phone number
    • Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
    • Start and end dates for each grade/pay level if you ve held a federal position.
    • Full-time or part-time status (include hours worked per week)
    • Salary
    Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible
    Federal Experience
    If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position.
    National Service Experience (i.e., volunteer experience)
    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service. Please provide the dates and amount of time/hours worked earning this experience.
    Paid Internship Experience
    Applicant s work as part of a paid internship, for which course credit is not received, may be evaluated as work experience. It is the applicant s responsibility to clearly identify in their resume any paid internship that would qualify for consideration. Applicant must provide their transcript for verification purposes. Education

    COMBINING QUALIFYING EXPERIENCE AND EDUCATION: If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: General Schedule Qualification Standards .
    Note:

    • For definitions of terms found in this announcement, please click here .
    • This position is in the bargaining unit.
    • This position is not considered essential for purposes of reporting to work when the facility might otherwise be closed.
    • USCIS may fill one or more positions using this vacancy.

    Additional information

    DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select Benefits. Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
    Background Investigation
    To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, this position requires completion and adjudication of a background investigation. This may include a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. The background investigation process is initiated after a selection is made. For more information visit the OPM Mythbuster Page .
    If a SECRET or TOP SECRET clearance is needed, all selected candidates must meet the requirements for these clearances prior to placement AND maintain that level of clearance while encumbering the position.
    Special Hiring Authorities
    The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.
    USCIS uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
    Additional Information
    It is our responsibility to eliminate any risks to national security, public health, and public safety that could be posed by individuals who use illegal drugs. This position may be subject to random testing as a condition of employment. A positive drug test or refusal to be tested will result in disciplinary action, up to and including removal from Federal service.
    Note : If you previously retired from the Federal service and are receiving an annuity, your salary may be offset by the amount of your annuity.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this position and placed in one of the three categories below based upon information reflected in your resume. Your resume must support your responses to the job specific assessment questionnaire, level of education claimed, experience, and/or training. To remain in consideration for this position, please ensure your resume covers this requirement and that your resume has been successfully submitted as part of your on-line application package.

    • Best-Qualified: Applicants possessing a background that demonstrates a superior level of all evaluation criteria.
    • Well-Qualified: Applicants possessing a background that demonstrates a satisfactory level of the evaluation criteria.
    • Qualified: Applicants possessing the basic qualifications, with general knowledge, skills, and abilities.
    The assessments for this job will measure:
    • Flexibility
    • Integrity/Honesty
    • Interpersonal Skills
    • Self-Management
    • Teamwork
    • Technical Competence
    • Technology Application
    • Information Management
    • Customer Service
    Creation of this package includes completing the on-line assessment questionnaire, uploading your resume, and uploading any required supporting documents.
    NOTE: Your resume and supporting documentation will be verified. If you rated yourself higher than what is supported by your application material, you may be excluded from consideration for this job. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
    If you are found best qualified, you may be referred to the hiring manager for consideration and may be contacted for an interview. To preview the job questionnaire, click here https://apply.usastaffing.gov/ViewQuestionnaire/10554472 .
    Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligible
    If you have never worked for the Federal government, you are not CTAP/ICTAP eligible. Information about CTAP or ICTAP eligibility can be found by clicking here to access OPM s Career Transition Resources website. To be considered well qualified under CTAP/ ICTAP, you must be placed in the Well-Qualified category for this position, as described above. In addition, you must submit the supporting documents listed under the required documents section of this announcement.
    Veterans
    Veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. Veterans who have a compensable service-connected disability of at least 10% are listed in the best qualified category, except when the position being filled is scientific, professional at the GS-09 grade level or higher. This position is not considered scientific/professional. For information on veterans preference, please click here .
    Note: Applicants who are referred to the hiring office for selection consideration may be required to complete a writing sample and/or other writing exercise as part of the interview/selection process. If the hiring office decides to request a writing sample and/or other writing exercise as part of its selection process, a designated contractor or Agency representative will contact you to: (1) inform you of this requirement; and (2) provide further instructions.

    Background checks and security clearance Security clearance

    Secret

    Drug test required

    Yes

  • Required Documents

    Required Documents

    • Your resume (No longer than 5 pages in length) that clearly demonstrates experience that meets the requirements of this position as outlined in the Qualifications section. You are highly encouraged to save your resume to a PDF document and upload the PDF document in lieu of submitting your resume created through Resume Builder or other such programs(I.E. Word, Google Docs, Etc.). This helps ensure you meet the 5-page resume limit.
    • Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/10554472 (submitted through the on-line application process in USA Jobs. Responses DO NOT need to be attached as an additional document to your application)
    • Are you qualifying based on education? You must submit a copy of your college transcript to support the educational substitution and/or basic educational requirement or a list of coursework with hours completed. (unofficial is acceptable). For verification purposes, the transcript submitted must include your name and institution. Those with foreign education, click this link .
    • Veterans: If you are applying for 5-Point Preference you must submit your DD 214 (Certificate of Release or Discharge from Active Duty) showing your Character of Service. If you are applying for 10-point Preference you must fill out the SF-15 ( click here for the form ) and provide the required documentation listed on the back of the form. If applying as a disabled veteran, submit a copy of the letter from the Veterans Administration, or other formal documentation, that clearly identifies overall rating of disability, AND your DD-214. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the armed forces that you will be discharged or released from active duty within 120 days from the closing date of the announcement. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. Click here for more veterans information. You may request a copy of your DD-214 through the E-Benefits page .

    Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP)? Submit:
    • a copy of your agency notice,
    • a copy of your most recent performance rating, and
    • a copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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