Contracts Administrator/Senior Contracts Administrator/Principal Contracts Administrator, Contracts Manager (7-10)

DAI – Bethesda, MD

Job Title/Grade: Contracts Administrator/Senior Contracts Administrator/Principal Contracts Administrator, Contracts Manager (7-10)

Department: Contracts and Grants

Supervisor: Senior Manager, Contracts (Africa Region)

Date: May 9, 2019

Function of the Position:

The incumbent takes an active lead role managing contracts and providing guidance to project delivery teams and field offices regarding Contract/Task Order terms and conditions. She/he administers various types of Contracts/Task Orders from inception to closeout.

Roles and Responsibilities:

Contract Management

Support project delivery teams in the administration of a portfolio of contracts. Specific tasks include:

  • Serve as primary point of contact and official representative of DAI to USAID and other clients on contractual matters.

  • At project start-up carry out a thorough review of the contract, explain terms and conditions to project delivery teams, review and approve the contracts approvals matrix.

  • Draft, review, edit as required and approve documents and requests that are submitted to the Contracting Officer (CO) to include, but not limited to the following: International travel approvals, salary justifications, notification and approval of project local compensation plans, Third Country National/Cooperating Country National (TCN/CCN) Waivers, source/national waivers for restricted commodities, COs approval for restricted commodities, notification/approval of key personnel changes, purchase of non-expendable items that require prior CO approval, non-expendable disposition requests, annual inventory reports, limitation of funds/cost notification submissions, VAT report submissions at COs request, budgets/cost proposals for realignments/add-ons, specific requests for separate maintenance allowance, severance CCN leave payouts, allowances, and other documents for which the CO has the authority.

  • Review and assist in finalizing responses for Contractor Performance Assessment Reporting System (CPARS) and respond to any inquiries/questions from the COs office

  • Draft contract close-out related documents such as requests for quick closeout, excess fund review forms, etc.

  • Negotiate terms of contracts, subcontracts and grants with minimum intervention from Supervisor.

  • Issue subcontracts and task orders, grants, and amendments, and address other subcontract- and grant-related issues

  • Provide post award administration of subcontracts, sub-task orders, subawards (grants) and purchase orders, including, but not limited to modifications, realignments, and interpretation of terms and conditions

  • Assist the project teams on budget realignments/modifications to ensure compliance with existing terms and conditions, DAI policies, clients cost principles

  • Review and approve any expat and TCN Independent Contractor Agreements (ICAs).

  • Review and evaluate Employee Biographical Datasheets (EBDs) for completeness, compliance, and cost reasonableness

  • Perform necessary due diligence to ensure cost/price reasonableness and compliance with applicable U.S. Government regulations.

  • Provide mediation between technical, contractual, finance and management personnel of the project

  • Carry out other contracts administration actions per the approved Contracts Administration Matrix.

Corporate Initiatives

  • Perform an active role with cross departmental teams, participating in corporate initiatives and proposing innovative solutions to problems of medium complexity

Additional responsibilities of the Senior Contracts Administrator (Grade 8):

Perform more independently, take initiative and provide creative solutions to complex problems. Work with senior representatives from other departments on company-wide initiatives and issues.

Additional responsibilities of the Principal Contracts Administrator (Grade 9):

Draft for review Departmental policies and best practices. Provide solutions to complex problems which require the regular use of ingenuity and creativity. Assist Director and Senior Managers of Contracts department in solving company-wide contractual and subcontractual issues.

Additional Responsibilities of the Contracts Manager (Grade 10)

Assist Director and Senior Managers of Contracts department in providing overall leadership and high-level contractual expertise. Responsible for developing contracts templates for use by junior members of the Contracts team and by the Project Delivery Teams. Provide input in the development and delivery of contracts-related training materials.

Additional responsibilities may be assigned as business needs evolve.

Minimum Qualifications

  • Grade 7: Bachelors degree and four years of relevant work experience*, (two years relevant work experience with a Masters degree).

  • Grade 8: Bachelors degree with five years of relevant work experience*, (three years relevant work experience with a Masters degree).

  • Grade 9: Bachelors degree with seven years of relevant work experience*, (five years relevant work experience with a Masters degree).

  • Grade 10: Bachelors degree with minimum of nine years of relevant work experience*, (seven years relevant work experience with a Masters degree)

  • Experience with USAID projects.

  • Experience participating in contract creation and/or administration, preferably in an international environment.

  • Ability to multitask.

  • Ability to communicate policies and interpret regulations to provide clear guidance

Preferred Qualifications:

  • Demonstrated experience negotiating with subcontractors at all levels.

  • Ability to prepare budgets of medium complexity.

  • Knowledge of Federal Acquisition Regulations (FAR) and AIDAR.

  • Experience with working in Oracle systems, MS Office Suite and Adobe Acrobat.

  • Experience with working with USAID/OTI/CDC contracts, cooperative agreements and grants

  • Working knowledge of CPFF, T&M, FP, and IDIQ contracts

  • The following areas qualify as relevant work experience: contracts administration/management, negotiation, pricing, subcontracts and procurement. Project management or operations experience with an emphasis on contractual compliance is also relevant.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

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