Coordinator, Office of the Chairman

NBCUniversal – New York, NY

The Coordinator, Office of the Chairman, reports to the Executive Advisor to the Chairman of Advertising and Partnerships. The role entails working closely with the advisor on priorities for the Chairmans office ensuring the seamless execution of tasks and assisting as a back-up to the chairmans EA. The job includes both administrative and project support.

Duties and Responsibilities

  • Update and maintain Chairman and Executive Advisors calendars, process expense reports, and perform other administrative duties as assigned
  • Assist on compiling research for Chairmans meetings, speaking engagements and events
  • Execute special projects with various Ad Sales teams
  • Coordinate logistics for events and trips
  • Manage internal communications, town halls, and other NBCUniversal events
  • Work with Special Projects Coordinator on office inventory, charitable sponsorships and client gifts
  • Manage Peacock Committee budget, attend all meetings, act as proxy for executive advisor as needed
  • Manage Chairmans social media engagement and develop creative and engaging content
  • Order and stock appropriate office supplies and equipment for executive office
  • Work on internal-facing priorities for the Chairman this includes the chairmans involvement in the Peacock Committee events and other opportunities to be front and center for employees such as town halls
  • Create sponsorship decks and customized client decks; RFP/proposal support
  • Manage the approval and fulfillment process for charitable and client sponsorships to ensure quality control and timely executions
  • Manage sponsorship tracking documents
  • Qualifications/Requirements

  • College Degree
  • On average 1+ years of experience at an agency, media company, sales organization or in research, where the individual was responsible for presentation, creative and promotion development.
  • Experience or interest in the media and advertising industry

  • Eligibility Requirements:
  • External candidates must submit a resume/CV through to be considered
  • Must be willing to work in New York, NY
  • Must be willing to submit to a background investigation
  • Willingness to travel and work overtime, and on weekends with short notice
  • Must be 18 years or older
  • Desired Characteristics

  • Strong organizational skills ability to manage multiple projects simultaneously
  • Experience in EA role is a positive
  • Ability to work with classified information and maintain confidentiality
  • Strong desire to improve processes and work closely with a team dedicated to the Chairmans office
  • Interested in the field of advertising
  • Creative thinker; ability to think outside the box
  • Strong communication skills
  • Ability to work on multiple projects simultaneously
  • Ability to develop strong relationships with management and editorial teams
  • Excellent writing skills including presentation development
  • Understanding of the creative development process
  • Strong interpersonal skills - with internal and external clients
  • Knowledge of media marketing, the sales process and media in general
  • Thorough knowledge of Word, PowerPoint, Excel, etc and presentation proficiencies
  • Proven knowledge of Microsoft Word, PowerPoint, Excel, and Adobe Photoshop
  • Sub-Business

    Ad Sales Leadership

    Career Level



    New York


    New York


    United States

    About Us

    At NBCUniversal, we believe in the talent of our people. Its our passion and commitment to excellence that drives NBCUs vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. Its what makes us uniquely NBCU. Here you can create the extraordinary. Join us.


    NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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