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Development Assistant


Job Id : 4371

Jobtitle : Development Assistant

Location : La Jolla, CA

Company Name :  University Of California, San Diego

Industry : Information Technology

Salary : $55,000 - $95,000  YEAR

Job type : Fulltime

Posted on: 2019-08-21


Required Skills : Excellent Writing, Composition, Spelling, And Proofreading Skills

Benefits : No benefits are available


QUALIFICATIONS

  • Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off- campus entities, and managing general office needs.

  • Proven administrative skills to include ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of professionalism.

  • Demonstrated experience in arranging and coordinating logistics for meetings and events. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.

  • Proven knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts receivable.

  • Demonstrated knowledge of the techniques of donor/prospect research with the ability to extract and distill pertinent and critical information from multiple sources.

  • Excellent writing, composition, spelling, and proofreading skills. Strong understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.

  • Expertise with PC based computer software and proven ability to operate office equipment proficiently, including copiers, scanners, and fax machines. Ability to implement new systems to increase productivity, using email, word processing, spreadsheet, and calendar applications.

  • Proficient in the use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs.

  • Excellent interpersonal and written and verbal communication skills that demonstrate correct grammar usage, syntax, edit and format. Ability to use tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.

  • Strong ability to communicate clearly and effectively in person and on telephone, in a positive manner to a diverse and demanding group of people including: major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators.

DESCRIPTION

The Development Assistant will provide administrative and development support for complex and confidential projects in the Leadership Strategy and Engagement Unit (LSE). Responsibilities include: calendar support; handling a large volume of mail discriminately; coordinating donor and prospect activities in support of development strategies; assisting with the preparation, research and gathering of materials and information for meetings and events; and drafting, editing, and proofreading correspondence, briefings and reports for senior university officials. Fiscal support requires gathering fiscal data, assisting in preparing budgets, and monitoring budgets for discrepancies. The incumbent will also create and maintain department contracts, purchase orders, reimbursements, travel and other expense records as assigned.

The incumbent is also responsible for project support in a wide range of areas including: resource administration, strategic planning, constituent engagement, donor relations and general administration management issues. As requested, manage special projects of a highly confidential and sensitive nature. The incumbent will interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. The incumbent will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work.

  • Occasional overtime may be required, including evenings and/or weekends that coincide with events and meetings.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

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