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Executive Assistant

Images of Glory, Inc – Las Vegas, NV

Executive Assistant

Senior Executive Assistant supporting CEO and CIO; works on an Executive Assistant team with 2 others to support Senior Leadership Team. Serves as the primary high level administrative support for the CFO and CIO. Has a working knowledge of the executives duties, to be able to effectively schedule the executives appointments, and other assigned principals.

  • Performs complex administrative duties including coordinating resources across corporate functions.

  • Handles various administrative details accurately and timely with initiative and good judgment.

  • Provides general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, completing expense reports and scheduling meetings.

  • Maintains close relationships with all Direct Reports of CEO and SVPs to assist with their administrative needs as required.

  • Coordinates event catering as needed for meetings of any group size for Executive team.

  • Coordinates and oversees all off-site planning meeting details for Executive team.

  • Answers inquiries and/or referring callers/visitors to appropriate person/department.

  • Schedules meetings, appointments, conferences, etc. as required

  • Avoids conflicts with other events already scheduled or anticipated.

  • Notifies other participants whose attendance will be required.

  • Arranges for venue if required.

  • Arranges for advance distribution of any business materials (memoranda, reports, etc.) required.

  • Handle corporate office real estate needs and moves including the use of a web-based software to manage floor plans and occupancy; working with IT&S and Office Manager on various requests

  • Coding certain IT&S invoices

  • Communicates effectively with colleagues, staff, vendors, patients or the public in person, by telephone, or in writing

  • Timing of communications provides sufficient opportunities for preparation and response.

  • Content of communications is responsive, anticipates likely questions, but maintains required confidentiality.

  • Brings relevant information to the attention of those with an appropriate need to know.

  • Receives and screens customer and staff inquiries.

  • If unable to resolve inquiry immediately documents all information accurately and gives the caller an estimated time when he or she can expect an answer.

  • Forwards inquiry or complaint to the appropriate individual for resolution.

  • Follows up in a timely manner to ensure issue was resolved satisfactorily.

  • Follows up on the status of assigned projects, due dates, deadlines, etc.

  • Other duties as assigned

Experience with Microsoft Office, Outlook, Excel, (V Lookup is a PLUS) PowerPoint and general office products

Education High School Diploma or GED Equivalent Required.

Associate s degree in business administration or completion of secretarial program preferred.

Experience 4-5 Years of administrative experience is required.

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