Executive Assistant

Red Five Security, LLC – McLean, VA

Red Five is seeking an experienced Executive Assistant to become part of our team. The Executive Assistant will ensure effective business operations by providing executive level administrative support to the CEO, including complex schedule management and interfacing directly with internal and external parties at all levels on behalf of the CEO. This role involves exercising significant discretion and independent judgment with respect to matters of significance related to Company operations.

This is a full-time position is based in our McLean, Virginia headquarters.

Primary Responsibilities:

Schedule Management

  • Effectively manage the CEOs complex schedule and calendar by prioritizing competing requests for meetings/activities/events, preventing any potential conflicts, and managing efficiency;
  • Facilitate weekly internal meetings led by the CEO;
  • Plan and facilitate quarterly Board of Directors meetings;
  • Prepare speeches, talking points, and presentations for the CEO;
  • Manage all special events, meetings, presentations, and fundraising activities on behalf of the CEO; and
  • Provide the CEO with detailed daily briefing packets.
  • Travel Management

  • Plan and execute the CEOs substantial travel arrangements;
  • Prepare expense reports and ensure compliance with Company financial policies; and
  • Travel with the CEO as necessary, ensuring the execution of travel arrangements and event/meeting setup and logistics.
  • Correspondence Management

  • Act as the primary liaison between the CEO and all other external and internal parties;
  • Review and process all correspondence (mail, email, voicemail) on behalf of the CEO, serving as the main point of contact for all incoming and outgoing correspondence; and
  • Track requests sent by the CEO to other parties to ensure appropriate and timely resolution, acting as a facilitator as needed.
  • Additional Executive Administration Support

  • Control the CEOs records management system;
  • Produce reports, memos, research briefs, charts, and other materials in support of the CEOs projects;
  • Manage the CEOs database of external contacts;
  • Act as a backup to the Office Manager with respect to planning and executing Company events;
  • Act as the project manager for any special projects assigned by the CEO;
  • Perform a quality control review of all documents and materials distributed by or on behalf of the CEO; and
  • Perform other duties as necessary to ensure effective business operations.
  • Requirements Include:

  • Bachelors Degree and at least 5 years of executive administration experience, OR
  • High School Diploma and at least 10 years of executive administration experience;
  • Advanced experience with Microsoft Office (Word, Excel, and PowerPoint);
  • Experience with Google Docs, Gmail, and Google Drive;
  • Experience using project management software preferred;
  • Ability to handle confidential matters with appropriate sensitivity, discretion, and professionalism;
  • Proven ability to multi-task and prioritize in a fast-paced and rapidly changing environment;
  • Outstanding written and oral communication skills;
  • Exceptional attention to detail and strong proofreading skills;
  • Proven record of providing exceptional customer service to internal and external parties;
  • Demonstrated poise, tact, and diplomacy;
  • Ability to work independently in a decentralized environment, without the reliance of direct authority;
  • Proven maturity, reliability, composure, and stability under pressure;
  • Strong organizational and planning skills;
  • Available to work flexible hours as required;
  • Authorized to legally work for any employer in the United States;
  • Fluent in English; and
  • Willingness to submit to any requested background checks.
  • ABOUT US:

    Red Five Security Consulting, LLC, is a concierge security company committed to delivering bespoke security solutions in support of business enterprises and corporate strategic goals. We advise corporations and private families around the world on how to maintain their privacy and be more secure. Our planning and execution make our clients more resilient and better prepared. The Red Five consulting team includes seasoned experts from the Federal Bureau of Investigation, the Central Intelligence Agency, the U.S. Secret Service and the Departments of State, Defense and Energy, as well as accredited security design specialists. Red Five enjoys key partnerships with security, intelligence, maritime, aviation, and engineering organizations that support Red Five business operations globally. We hire experienced and talented individuals and provide them with extensive ongoing training and development opportunities.

    We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, sex, age, national origin, disability, or any other protected class.

    Persons with mental or physical disabilities as defined by the Americans With Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.

    Job Type: Full-time

    Experience:

  • executive assistant: 5 years (Required)
  • Work authorization:

  • United States (Required)
  • Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Retirement benefits or accounts
  • Education assistance or tuition reimbursement
  • Workplace perks such as food/coffee and flexible work schedules
  • This job posting is no longer available on OPTnation.
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