Executive Assistant

Volvo Buses – Plattsburgh, NY

Job Description

  • Provide administrative support to the Plant manager and team.
  • Manage schedule(s) and correspondence as needed.
  • Draft documents of a confidential or strategic nature.
  • Prepare travel and expense reporting for the management team.
  • Assist in the planning of events and visitors.
  • Organize and handle logistics for internal and external meetings.
  • Coordinate business activities with clients, suppliers or other organizations for the plant manager and team.
  • Attend meetings and produce meeting minutes.
  • Support and participate in continuous improvement efforts
  • Responsibilities
  • Uphold the confidentiality of organizational and personal information.
  • Uphold corporate policies, regulations and values.
  • Strive to reach organizational objectives by making optimal use of resources.
  • Promote teamwork and communication between all departments.
  • Continuously develop own professional and technical skills.
  • Requirements
  • College diploma or Certificate in office administration or related area preferred
  • 5+ years of relevant experience as an administrative assistant at the managerial level.
  • Knowledge & Skills
  • Strong organizational and time/priority management skills
  • Meticulous worker, projecting a highly professional image in their work
  • Quick and business-minded, enthusiastic, discreet, dynamic, independent, results-oriented, with strong people skills
  • Excellent knowledge of the Microsoft Office suite
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