Executive Assistant

Atlantic Tomorrows Office – Tarrytown, NY

The Executive Assistant will report directly to Regional Sales Manager, providing executive support in a one-on-one working relationship. The Executive Assistant’s primary responsibility is to provide administrative and direct professional support for the RSM and to ensure the efficient operation of the executive office. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the RSM.

The Executive Assistant’s major responsibilities will include: Scheduling and managing high-level correspondence, Board members, and arranging Board and committee meetings, as well as managing special projects assigned by the Executive. Enhancing executive's effectiveness by providing information management support and representing the executive to others.

Additional Responsibilities:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks, participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Other duties as assigned.
  • Qualifications:

  • A Bachelor’s Degree (Preferred).
  • At least 5 years related experience as an Executive Assistant to an executive level position.
  • Must have excellent, interpersonal, organizational, and administrative skills.
  • Must have excellent English/grammatical skills
  • Strong transcribing, reporting skills, supply management, scheduling, time Management, presentation and travel logistics.
  • Ability to interact and communicate with a diverse group of colleagues and Board members.
  • Ability to prioritize responsibilities and function well under pressure.
  • Proven ability to understand and tolerate ambiguity, uncertainty, and change.
  • Ability to pay attention to detail and to work under the pressure of deadlines.
  • Advanced computer literacy skills: Microsoft Word, Excel, Power Point, and Outlook
  • Ability to work independently and as part of a team.
  • Availability to work occasional evenings is required.
  • Atlantic, Tomorrow's Office offers a very attractive compensation package, which includes:

  • Excellent salary
  • Outstanding benefits package (incl. medical, dental, life insurance)
  • 401(k) plan
  • Excellent holiday/vacation plans
  • Work schedule: Monday – Friday 8am-5pm (should have flexibility)

    Job Type: Full-time

    Experience:

  • Microsoft Word, Excel, Power Point, and Outlook: 5 years (Required)
  • Executive Assistant: 5 years (Required)
  • Education:

  • Bachelor's (Preferred)
  • Job distance:

  • Tarrytown, NY: Between 31 and 40 miles (Preferred)
  • This job posting is no longer available on OPTnation.
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