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Executive Assistant to Vice President

Perfect Search, Inc – Atlanta, GA

Administrative Responsibilities:

  • Prioritize and manage multiple projects and follow through on issues in a timely manner.
  • Keen attention to detail and very strong follow up skills.
  • Be the experts in three areas for executive management:
  • Travel arranging with calendaring
  • Time entry
  • Expense entry and credit card reconciliations
  • Answer main line phones and direct all incoming calls to appropriate executive promptly and efficiently; and problem-solve as necessary.
  • Assist executives with preparation, editing, binding, and shipping of presentation materials or client deliverables.
  • Develop, review, and summarize reports and documents for management use.
  • Prepare background documents and outgoing mail and packages as necessary.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate logistics for internal meetings (conference rooms, audio visual equipment, participant invitations, catering).
  • Serve as a liaison between corporate IT, accounting, and other divisions within company.
  • Provide general office duties, ordering supplies, stocking kitchen, and facility support.
  • Providing general administrative support in effort to assist with the overall success of the practice.

Preferred experience:

  • A Bachelors Degree or equivalent work experience
  • Minimum of 3 years related, relevant experience
  • Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software, especially Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint. Concur knowledge a plus.
  • Uses independent judgment in completing activities and operates under little or no supervision.
  • Excellent written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
  • Strong work ethic, creative problem solver, and team player that wont mind pitching in to do whatever it takes to get the job done.
  • Ability to effectively support multiple managers in other offices across U.S. with varied personalities, manage/coordinate simultaneous projects, and successfully prioritizes multiple tasks with good judgment and strong follow-up skills.
  • Available for overtime, as needed, and must have an excellent attendance and punctuality record.
  • Willingness to assist with all other administrative duties as assigned.

Job Type: Full-time

Salary: $45,000.00 to $60,000.00 /year

Experience:

  • Executive Assistant: 1 year (Required)

Education:

  • Bachelor s (Preferred)

Additional Compensation:

  • Bonuses

Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Other types of insurance

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