Finance Associate

Voz Advisors Inc – New York, NY

Finance Associate

Founded in 1995, Voz Advisors, Inc. (VOZ) is a leading international constituency relations firm that specializes in establishing and enhancing partnerships between pharmaceutical, biotech, and diagnostic companies and the diverse groups that influence the success of their products, focusing particularly on patient, consumer, and professional group relationships. VOZ is founded on the philosophy that winning solutions to today s healthcare challenges are best realized when patients, advocates, and healthcare professionals work together toward common goals.

POSITION SCOPE: The Billing Associate is responsible for supporting the finance & operations department with invoicing, collections, account payables, project maintenance, credit card bill reconciliation, and vendor communication. This position reports directly to the Director of Finance.

MAJOR RESPONSIBILITIES:

  • Produce all invoices including:
  • Coordinate and process invoice to be sent out to clients.
  • Maintaining the billing system.
  • Maintaining accounts receivable files and records.
  • Gathering appropriate back-up records (receipts, phone call records, etc.) in coordination with project leaders.
  • Collecting and processing all out of pocket receipts incurred by associates and matching to specific project invoices.
  • Editing and sending invoices for fees and out-of-pocket income to clients. * Collect payments for the firm including:
  • Maintaining an Excel accounts receivable invoice register.
  • Update accounts receivable and issue invoices.
  • Confirming due dates of payments from clients by telephone, e-mail and other means as appropriate. * Accounts payables:
  • Enter, code and verify accounts payable vouchers in QuickBooks.
  • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
  • Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credit; generally responding to all vendor inquiries regarding finance.
  • Code and reconcile monthly American Express bill ensuring all appropriate items are passed through to clients with proper entry into the general ledger. * General accounting
  • Create a bank reconciliation.
  • Assist in processing of year-end Misc.1099 forms.
  • Assist in processing Value Add Tax refund claims monthly (VAT).
  • Post and process journal entries to ensure all business transactions are recorded.
  • Operations
  • Create and maintain project folders.
  • Create project codes.
  • Updated project tracker.
  • Track and maintain Excel spreadsheet of client master service agreement.
  • Perform all other related duties as assigned.
  • MINIMUM QUALIFICATIONS

  • Minimum two to three years work experience in accounts receivable, accounts payable, and administration.
  • Bachelor of Arts in business or accounting preferred or five years or more experience working in this field. (MBA a plus)
  • Strong verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Proven attention to detail.
  • Strong analytic and problem-solving skills.
  • Ability to work independently and under pressure, and exercise judgment and discretion.
  • Capable of working with time-sensitive and confidential material.
  • Competence in Windows 2010 or higher and Office 2010 (Word, Excel, and PowerPoint)
  • Knowledge of QuickBooks required
  • Job Type: Full-time

    Experience:

  • Finance: 2 years (Preferred)
  • Additional Compensation:

  • Bonuses
  • Work Location:

  • Remote/Work from home
  • This job posting is no longer available on OPTnation.
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