GOVERNORS OFFICE STAFF

State of Arizona – Phoenix, AZ

Arizona Department of Administration

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

Executive Assistant

SPECIAL INSTRUCTION:

Please email your cover letter and resume directly to [email protected]

JOB DESCRIPTION:

The Executive Assistant supports the Director of GOYFF and GOYFF staff as directed by the Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate meetings and events on Directors calendar
  • Screen and route calls and correspondence for Director
  • Coordinate speaking requests for Director
  • Work with the Communications team to develop materials and binder for speaking
  • engagements and other events
  • Develop briefing documents
  • Coordinate activities with other departments, agencies, community organizations,
  • stakeholders and business contacts.
  • Provide administrative support for Directors travel and site visits
  • Provide logistics and support in the preparation of materials and follow up for all
  • conferences, events and Councils/Commissions.
  • Develop and modify procedures to improve the effectiveness of the office.
  • Interact with constituents, stakeholders and business contacts with courtesy and
  • respect.
  • Engage and participate in the Arizona Management System (AMS) process
  • KNOWLEDGE, SKILLS AND ABILITIES

  • Must possess excellent oral and written communication skills.
  • Skilled at organizing work tasks, meeting deadlines and producing accurate and
  • complete work products including research based documents.
  • Ability to work independently, exercise decision-making skills, self-directed and
  • motivated.
  • Computer software experience including: Word, Excel, PowerPoint and the new
  • Google Platform applications.
  • Knowledge of public meeting processes and procedures.
  • Capacity to work independently as well as part of a team to accomplish common
  • goals.
  • Excellent organizational abilities.
  • EDUCATIONAL REQUIREMENTS:

  • Bachelors (BA or BS) degree or equivalent required.
  • BENEFITS:

  • Starting Salary: depends on experience; excellent employee benefits, including 21 days paid vacation
  • Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602.542.5482. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

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