The Massachusetts Department of Public Health (DPH) is seeking a dynamic and self-motivated professional to provide technical assistance to the Deputy Director for Youth, and Violence & Injury Prevention, the Division of Violence and Injury Prevention, the Division of Sexual and Domestic Violence, and other BCHAP programs as appropriate. The incumbent will coordinate the Deputy Director and Division Directors schedule and correspondence; develop and maintain mailing databases; prepare travel authorization forms for staff and serve as a liaison between program staff and administrative staff in regards to the approval of travel; coordinate meeting logistics, attend meetings, draft and distribute meeting minutes; assist BCHAP staff with RFR and procurement processes; scheduling reviews, compiling documents, etc; and coordinating special projects for the Bureau.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
- Coordinate meetings including identifying and reserving space, preparation of agenda and other materials, reports for program planning, and drafting and distributing meeting minutes.
- Organize and prepare program mailings, including; mailing labels; drafting cover memos; and preparing materials for insertion.
- Collect, review, analyze and report data concerning assigned activities in order to improve work methods, determine progress, revise established procedures and/or provide information to program and/or division directors.
- Provide support in the preparation of hiring packets for division vacancies; assist in the onboarding of new staff members to the department and provide support as needed.
- Assists program staff with tasks associated with individual programs as needed.
- Respond to information requests as directed by leadership and coordinate special projects.
- Serve as liaison between program staff and Administration and Finance staff.
- Offer administrative support during RFR and grant-writing process.
- Prepare travel authorization forms; vacancy announcements and related documents.
- Perform support functions, including but not limited to; photocopying; faxing; and answering phones.
- Provide and serve as back-up coverage for Bureaus front desk as needed.
- Ability to work independently, with attention to detail, and the capacity to prioritize tasks appropriately.
- Experience with proofreading and reviewing work for accuracy and completeness.
- Capability to work on, and prioritize multiple projects simultaneously and meet tight deadlines in a fast paced environment.
- Reliable, with high energy and enthusiasm, a positive demeanor, and an interest in social impact, including public health/human services programs.
- Demonstrated ability to work collaboratively with a wide variety of staff demonstrating personal initiative as well as the ability to work well in a team.
- Commitment and passion for implementing and fostering racial equity, diversity, inclusion and social justice into work practices while addressing other social determinants of health.
- Proficient usage of Microsoft Office products including Word, Excel, PowerPoint and Outlook.
Please upload both Resume and Cover Letter for this position when applying.
About the Department of Public Health:
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.
As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it s more than a paycheck. The State s total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees Pension and a Deferred Compensation 457(b) plan
- 11 paid holidays per year and competitive Sick, Vacation and Personal Time
- Tuition Benefit for employee and spouse at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Divisions Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealths website. For questions, please contact Health Human Resources at 1-800-850-6968. Qualifications First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions: I. A Bachelor s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
II. A Bachelor s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Official Title: Program Coordinator I Primary Location: United States-Massachusetts-Boston-250 Washington Street Job: Administrative Services Agency: Department of Public Health Schedule: Full-time Shift: Day Job Posting: Jun 20, 2019, 2:58:11 PM Number of Openings: 1 Salary: 52,015.34 - 74,146.02 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Alisha Queen - 617-648-8410 Bargaining Unit: 06-NAGE - Professional Admin. Confidential: No