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Human Resources Administrator - Property

Renaissance Manhattan Chelsea – Chelsea, NY

REPORTS TO: General Manager and Corporate Director - Human Resources

Purpose for the Position: Support the Human Resources function at the property by performing all Human Resources related administrative functions.

Essential Responsibilities:

Perform as administrator for all confidential and executive level functions for the senior leadership team at the property to include, but not limited to:

  • Maintain all property Human Resources and Office Administrative records and processes ensuring that content is clear and up to date, including Human Resources and associated shared folders, personnel filing system, personnel records, benefits records, etc.
  • Perform all administrative tasks associated with recruitment and associate onboarding such as assisting in the scheduling of interviews, preparing new hire folders, and other similar Human Resources administrative tasks as required.
  • Attend property meetings based on need and request. Answer/forward property Executive Team requests or questions in a courteous timely manner.
  • Process all confidential information flow related to Human Resources in accordance with Real Hospitality Group policies and procedures.
  • Audit systems and processes related to Human Resources and corporate personnel policies and procedures. Assist in conducting new hire orientation at property.
  • Perform temporary assignments to assist in property performance as assigned. Perform temporary task force and field assignments as assigned by the Corporate Director of Human Resources.
  • Assist property administrative office staff during periods of need and/or absence and other duties as assigned.
  • Periodically assign and distribute work under the direction of the General Manager to other clerical and office associates.

To do this kind of work, you must be able to:

  • Use and be familiar with all current office electronic systems to perform administrative functions quickly and efficiently.
  • Use logical thinking and personal judgment to perform a variety of office tasks that require special skills and knowledge.
  • Make decisions based on your own judgment and company policy.
  • Follow instructions without close supervision.
  • Speak and write clearly and accurately.
  • Plans own work and sometimes work of others.
  • Interacts professionally with fellow staff, guests and vendors.
  • Changes work frequently; for example: typing, interviewing, supervising others, etc.
  • May assign and distribute work under general direction to other clerical and office associates.
  • Is available for work evenings, weekends, and holidays.

Physical Demands: Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools. Walking and standing are required only occasionally. Reaching, handling, feeling, talking, hearing, and seeing.

Environmental Conditions: Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered inside if the associate spends approximately 75% or more of the time inside.

Math Skills: Requires mathematical development sufficient to be able to: Compute discount, interest, profit and loss, commission, markups and selling price, ratio and proportion, and percentages. Calculate surface, volumes, weights and measures.

Language Skills: Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:

Data: Compiling: Gathering, collating, or classifying information about data, people or things. Reporting and/or carrying out a prescribed action in relation to the information is frequently involved.

People: Speaking-Signaling: Talking with and/or signaling people to convey or exchange information. Includes giving assignments and or directions to helpers or assistants.

Things: Operating-Controlling: Starting, stopping, controlling and adjusting the progress of machines or equipment. Operating machines involves setting up and adjusting the machine or materials as the work progresses. Controlling involves observing and turning devices to regulate reactions of materials.

Specific Vocational Preparation: College degree required. Proficiency in Microsoft Office Professional with an emphasis on Word, PowerPoint and Excel to format and create professional documents to be used and distributed on the executive level. Candidate must have strong organizational skills and ability to prioritize duties to complete within required deadlines. Creativity to accomplish required tasks, such as documents being appealing to the eye, to find and research various information needed to complete and compile reports.

(ref. 43664)

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