The Accounts Payable Coordinator will be responsible for the full AP cycle, processing invoices and issuing payments via wire, credit card or check. Manages new vendor credit requests and maintains the Vendor Master file and files all W-9s for processing 1099s each year. Ensures the Purchase Order quantity and price are accurately reflected and paid to the vendor. Maintain multiple spreadsheets tracking product receipts, returns and vendor invoices. Reconciles product received into inventory to the GL monthly. Review all AP credit card charges for accuracy and validity. Ensures that company finances are accurate, up to date and suppliers are paid within established time limits. Must be capable of working in a fast paced environment with time sensitive materials, and maintain strict confidentiality due to the nature of the position. In event of absence this position will be filled by the Manager of AP/AR.
Essential Duties and Responsibilities
This position is responsible for monitoring payments and expenditures by receiving, processing, verifying and reconciling invoices.
Review incoming invoices, check requests, credit card charges and accompanying documentation for accuracy and proper authorization/approval.
Review payables ensuring a three-way match. Work closely with Purchasing and Logistics groups to resolve discrepancies between the purchase order, receiving documentation and invoice.
Maintain the vendor master file list verifying new vendors are established only with proper authorization.
Obtain W-9 from appropriate vendors for preparation of 1099s at year end.
Process payment requirements for management approval.
Process and print checks weekly assuring discounts are taken and vendors are paid within terms to avoid late charges.
Maintain the AP credit card charges are recorded with proper documentation/approval, posted and reconciled monthly.
Review AP vendor statements monthly
Review invoices to assess sales tax payable
Handle AP collection calls and internal calls for AP issues
Assist in the month-end and year end closing process
Accomplish accounting and organization mission by completing related results as needed
Other duties with similar skill, work conditions, and responsibilities as assigned
Education and or Experience
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Job Type: Full-time
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