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K to 14 Academic Prep Specialist 3

UC San Diego – San Diego, CA

As a seasoned, experienced professional in K-14 academic preparation, the Upward Bound Program Coordinator independently works with Sweetwater, Chula Vista, Southwest and Mar Vista high schools to plan and implement a wide range of academic preparation programming. Develops and maintains program visibility in these schools. Develops and maintains collaborative relationships with K-14 and higher education institutions and/or community entities. Develops collaborative relationships with other college-going programs.

Delivers individual and group advising services and maintains relationships with a group of 9th - 12th grade students. Expose, inform and motivate 9th - 12th grade students toward higher education goals on a weekly basis. Develops student academic plans to ensure post-secondary admission eligibility. Work one-on-one with approximately 100 - 120 students to develop personal strategies towards graduation and matriculation to higher education with an emphasis on completion of A-G.

Participates in strategic and program planning for Upward Bound. Work with TRIO Director on planning for assigned school sites based on program objectives, federal regulations, school site population and community needs. Develop school and local area partnerships in order to increase collaboration at the school sites and within the surrounding community. Work with school partners to identify needs of target population.

Delivers college-going workshops to parents and families at community and school sponsored events. Provide in-depth feedback and assistance with completing financial aid applications and college admissions applications. Requires extensive knowledge of UC, CSU, CC and FAFSA application, deadlines and admissions requirements. Offer creative solutions and techniques for students to best present themselves on these applications. Requires understanding of different college majors offered at various colleges and universities and competitive eligibility requirements.

Research, plan and implement weekly services as outlined in federal regulations which includes, but not limited to: after-school tutoring, parent orientation, financial literacy information, secondary course selection, college preparation workshops, college application assistance, college entrance exam preparation, career counseling, personal counseling and disseminating information about post secondary education. Trains, supervises, and evaluates job performance of part-time staff, including 4 tutors and 1 college advisor during the academic year. Design and implement 4-day College Tour for Upward Bound students to visit local area colleges and universities.

Conduct comprehensive recruitment activities targeting all 9th - 10th graders to disseminate information to perspective students and parents. Answer all questions from students, parents, teachers and school personnel regarding federal rules and regulations governing participant eligibility. Document and verify participants status in terms of meeting federal guidelines on: low income status, first-generation college bound, need for program services, and academic performance. Conduct interviews with all eligible students and make final recommendations on eligibility and acceptance into the program.

Participates with TRIO colleagues to design, plan and implement an academic-based summer services component, which includes a 3 week summer residential program for 60-75 students. Collaboration begins at least six months in advance with campus units and community organizations to ensure proper execution of all summer residential program activities. Plan and implement student classes, workshops and social events during the summer. Recruit, select and train a staff of approximately 20 instructors, 12 residential advisors, 15 tutors, 5 office staff, along with support from the Director and other TRIO Program Coordinators.

Serve as Residential or Academic Dean for Summer Residential Program. Ensure participant safety daily during the overnight stay at UC San Diego. Must reside in residential halls on campus during the entire summer program. Responsible for check in and check out process of all students. Work closely with staff and other campus units to ensure proper emergency response protocols and crisis intervention policies. Create and design all program paperwork and procedures for successful communication to students, staff and parents about the benefits of the program and the learning outcomes.

Produces program reports, collects student data, documents participant contacts and progress, and tracks academic progress of program participants. Work closely with TRIO Outreach Programs Database Manager to complete timely collection and entry of all project data into database and review, and analyze quarterly reports that summarize information regarding use of Upward Bound (UB) services. Assist in federal annual performance report summarizing UB services and the outcomes of the UB program toward meeting grant objectives.

  • Must have access to reliable transportation and be willing to travel to various high schools to provide services.
  • Occasional evenings and weekends are required, especially during college application and financial aid application periods. Overnight required during College Tour.
  • Must reside in campus residential halls during the 3-week summer residential program.
  • Strong knowledge of K-12 and higher education institutions (UC, CSU, CC, etc.), admissions and financial aid requirements, and the ability to interpret policies and procedures to youth, parents, and school representatives.

  • A Master s Degree in counseling, education, or related field or equivalent combination of education and experience.

  • Experience interacting with and monitoring 9th-12th grade students in a residential setting. Ability to interpret and implement policies and procedures in conjunction with University and federal guidelines to ensure participant safety in summer residential setting.

  • Experience in analyzing academic records and ability to counsel students about college preparatory classes; at least two years of progressive experience working with 9th - 12th grade youth.

  • Knowledge of youth and adolescent development theory, including issues facing low-income, first generation urban youth; strong knowledge of high school graduation and college entrance requirements.

  • Proven ability to conceptualize, plan, and coordinate comprehensive educational programs and activities with attention to interpreting and applying university and federal grant guidelines.

  • Ability to evaluate student learning outcomes per federal grant objectives. Will also possess the ability to assess their impact on program strategies.

  • Knowledge of local trends in the community. Ability to design programs that met the specific needs of local area youth from diverse, low income families who are the first in their families to attend college.

  • Experience advising and supporting educationally disadvantaged students regarding post-secondary opportunities and careers. Cultural competency with respect to race, ethnicity, and socio-economic status. Sensitivity and experience working with low income and/or educationally disadvantaged students.

  • Proven ability to monitor and supervise student staff, including making recommendations and analysis of their productivity and workload. Ability to establish and maintain cooperative relationships with school district administrators, school counselors, principals, teachers, and community contacts.

  • Strong competency using personal computers which includes knowledge of software, database and word processing systems.

  • Bilingual in English and Spanish to meet language needs of students and parents at assigned schools.

  • Job offer is contingent upon a satisfactory clearance based on background check results. Must pass background check at UCSD and School District.

  • Ability to travel to various school sites assigned as work location and commute to UCSD one day per week.

  • Must sign CANRA Form as CA Mandated Reporter.

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