Meeting Coordinator

Association Headquarters – Alexandria, VA

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

For more information, visit, connect with AH on Facebook on YouTube and follow @AHredchair on Twitter.

Our Mission

AH advances organizations to greatness. Our client partners achieve measurable success in four key areas: multi-dimensional growth, engaged and disciplined leadership, intelligent use of technology, and an unwavering commitment to mission.

Our Vision

To be the most innovative and trusted management partner to our client organizations.


In order to be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.

AH utilizes Spark Hire, a video interview software, to gain better insight on our candidates. Please use the below link to submit your video interview for review.

Meeting Coordinator - D.C. Office - SparkHire Video Interview


The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events. As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management.


  • Speaker management (invitations, tracking responses, collecting presentation materials)
  • Housing management (collecting VIP, speaker and staff housing and maintain master housing list)
  • Registration management (collecting and inputting meeting registrations, customer service)
  • Payment processing (bills and invoices, reimbursements)
  • Logistics (direct bill applications, assistance with set up book production, compiling site proposal responses, post-meeting statistic date collection)
  • Duties as assigned (copies, scanning, filing, correspondence, internet-based research, proof-reading)
  • Marketing - assist with development and proofing of all marketing material
  • Website management updating material on website
  • Exhibition administration - collection of contracts and management of exhibit spreadsheet
  • For AH meeting department: books vendor visits as well as handles food order and set up for any in house meetings as requested


  • Highly self-motivated with a desire to learn and grow
  • The desire to solve problems and proactively identify solutions
  • Very strong writing skills
  • Organized with the ability to prioritize and effectively manage time
  • Ability to handle multiple projects
  • Attention to detail
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Effective presentation skills
  • Ability to work individually and on self-driven projects
  • Creative and innovative
  • Ability to travel annually

    Benefits include, but are not limited to:

  • Medical, Dental and Vision
  • Voluntary Life Insurance - Employee Paid
  • AFLAC available
  • Paid holidays and Paid Time Off (PTO) accrual
  • 401k
  • Basic life insurance, short term and long term disability

  • Other Benefits of Working at AH:
  • Named Best Place to Work by Philadelphia Business Journal 6 Times based on a survey conducted of our employees
  • Industry Leader Most credentialed AMC, and the first AMC to be Customer Service Certified by the Customer Service Institute of America
  • Flex Schedules
  • On-site fitness center, open 24/7
  • Gym reimbursement program
  • Tuition reimbursement program
  • Training and Development opportunities
  • This job posting is no longer available on OPTnation.
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