JOB TITLE: Meeting & Events Coordinator STATUS: Non-Exempt
REPORTS TO: Facilities & Events Manager HOURS: Full Time
DATE: March DEPT: Facilities / Educate Texas
To build thriving communities for all
CFT stimulates creative solutions to key challenges in our community. We thoughtfully and effectively
support our diverse donors and grantees by providing exemplary service and by demonstrating
accountability. We improve lives through an unwavering commitment to lasting impact.
Enhancing the experience and impact of giving through:. Exemplary service;. Wise stewardship of resources; and as a. Trusted partner for community knowledge and collaboration.
Communities Foundation of Texas main focus is to enhance the experience and impact of giving for
individuals, families, companies, foundations and nonprofits by offering charitable tools like donor-advised
funds, scholarships, North Texas Giving Day and more. CFTs strategic plan includes ) growing giving in our
region, ) catalyzing change in critically important areas such as education, medical and scientific research
and public safety and ) strengthening the local philanthropic sector of donors and nonprofits. CFT
programs include Educate Texas, Working Families Success Network, the W. W. Caruth, Jr. Fund and other
key initiatives. Since , CFT has granted more than $. billion to support nonprofits in our region,
across the nation and the world. Learn more at www.CFTexas.org and through this recent overview video.
The Meeting & Events Coordinator will report to the CFT Facilities & Events Manager to plan, organize and
execute all aspects of internal and external meetings and events ranging from small group luncheons to large-
scale events with hundreds of attendees for both CFT and its education initiative, Educate Texas (EdTx). CFT
hosts approximately meetings and events annually for both internal and external groups. EdTx hosts
and/or participates in more than meetings and events annually in various locations in Texas. The Meeting
and Events Coordinator will collaborate with internal staff and departments across the organization for
planning and coordinating details related to executing meetings and events. This position requires event
planning and management experience, a positive attitude, ability to work independently, clear understanding
of the fundamentals of customer service and a high degree of poise.
appropriately prioritize events and facilities support
communicate logistical information internally and externally as appropriate
convenings held off-site and oversee room set-up
Manage event expenses
management, load-in/load-out, etc.)
and across the state, such as caterers, audio-visual providers, florists, event planners, music,
security firms, valet, etc.
vendor supervision and special projects
As a representative of the EdTX marketing and communications team the coordinator will work
with appropriate EdTX cross-functional teams to:
Assist with defining event goals
and manage event support elements (printed and digital, such as save-the-dates, invitations,
webpage(s), event aps, general collateral, signage, dcor, giveaways, name tags, etc.)
similar career experience working with scheduling and managing meeting and/or similar
functions is preferred
Skills & Requirements
of customer service in a calm manner
with external vendors, partners and suppliers
evenings, early mornings and/or holidays
(up to pounds), stoop, bend, climb, crawl, push, pull or perform other physical activities
Disclaimer: The above statements are intended to describe the general nature and level of work being
performed by employees assigned to this classification. They are not intended to be construed as an
exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.
Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions of the position.
Send your cover letter, resume and salary requirements to: email@example.com
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