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Office Administrator

Tacit EMS – San Marcos, CA

RESPONSIBILITIES

  • Ensure that all visitors and incoming calls are courteously, promptly, and directed to the appropriate personnel.
  • Sort and process all in-coming mail correspondence; including matching appropriate invoices with packing slips, and processing invoices for delivery to Customer
  • Maintain corporate calendar and corporate address book, as well as meeting room
  • Performs general office duties, and other work as assigned by Management completely, accurately, and wit Maintain good house-keeping practices, displays professional etiquette, punctual and has minimum absenteeism.hin expected periods of time
  • Works under minimum direction from the General Manager, and performs other work as assigned
  • Supports Accounting and Human Resources activities with the following:
  • Matching of Supplier invoices with proof of delivery/packing slips
  • Ensures product is received by checking in MRP or following up with Supplier for missing documentation
  • Ensures price and quantity in MRP agrees with Supplier invoice, and resolves price differences with applicable Purchasing personnel
  • Vouchering Supplier invoices in MRP in preparation for integration into A/P software for payment
  • Follows up on RMAs and ensures applicable credits are received.
  • Disburses all supplier cheques.

WORK EXPERIENCE

  • At least 3 year of successful experience in an office administration position.

EDUCATION / COMPETANCE

  • Grade 12 Diploma (College or University certificate for general Office Administration is an asset)
  • Computer software application skills required Microsoft Office Suite, internet browsers
  • Practical knowledge and use of office equipment
  • Proven multi-taking and organizational skills
  • Fluent in English in both verbal and written communication

If you are qualified and interested in any of the above positions, please email your cover letter and resume to [email protected]

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