Office Manager

Winchester Carlisle Companies – Dallas, TX

Office Manager
Winchester Carlisle Companies

All candidates MUST complete a culture index survey for your application to be reviewed. Please follow this Winchester Carlisle Culture Index Survey to complete and return to application.

Purpose

The office manager position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities. Provides high-level administrative support and performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and coordinating office events.

Responsibilities:

  • Greet and direct guests to our office from the reception desk.
  • General office maintenance: maintain tidiness and organization of all shared spaces (kitchen, conference rooms, storage areas); decorate office for holidays and special occasions.
  • Sort, receive, and process mail, express shipments, and courier services.
  • Limited phone reception - most calls directed via virtual receptionist.
  • Assist with office catering, occasional lunch meetings and special events.
  • Organize office events such as charitable, birthday, and holiday celebrations.
  • Manage reception desk backup scheduling for lunch breaks and vacations.
  • Maintain office and kitchen supply inventory.
  • Manage supply vendors and continually evaluate cost to ensure cost-effectiveness.
  • Maintain office support equipment, including postage meter, kitchen appliances, common area display monitors, etc.
  • Property management liaison: badge and parking access, door lock schedule, maintenance requests.
  • Manage offsite file storage and shredding.
  • Manage orders for branded promotional items and business cards.
  • Assist with maintenance and updating of corporate websites.
  • Light assistance with travel arrangements.
  • Manage inventory and accounting of event tickets.
  • Back up administrative support for various departments for all brands. May include scanning, data entry, multi-media communication.
  • Back up Executive Assistant to CEO for administrative tasks. May include reservations, expense management, travel arrangements, calendar management, printing/filing, note-taking/documenting information, Starbucks runs, contact database management.
  • Other duties assigned.
  • Skills & Abilities:

  • Strong internet search & basic computer skills
  • Understanding of administrative support responsibilities & procedures
  • Demonstrated understanding of company objectives
  • Experience with multi-tasking, shifting priorities, & supporting multiple roles within an organization
  • Event planning experience a plus
  • Consistent positive attitude & ability to interact with diverse personalities
  • Discretion & diplomacy
  • Exceptional organizational skills & attention to detail
  • Highly organized self-starter
  • Able to work independently
  • Above average written & oral communication skills
  • Resourceful
  • Key Qualifications:

  • 2+ years admin experience
  • Demonstrated proficiency in Microsoft Office: Outlook, Word, Excel, & Powerpoint. Sharepoint, Skye Business, & Teams experience a plus
  • This job posting is no longer available on OPTnation.
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