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Office and Accounting Manager

OHO Interactive – Somerville, MA

Office Manager/Bookkeeper/Payroll

OHO Interactive is a Boston-based digital strategy, creative design, and marketing firm located in Somerville s Davis Square. We offer all the stuff you d expect (excellent benefits including health, dental, and vision) and plenty of other really generous perks.

Responsibilities:

The Office Operations Manager manages OHO s financial and administrative functions with integrity and efficiency. In addition to taking the lead on entering financial transactions into the accounting system, the Office Operations Manager will develop and maintain a welcoming office environment, and coordinate logistics for all staff meetings and events. The Office Operations Manager will carry out a wide range of activities, including financial data management, reporting, correspondence, and direct contact with our PEO, customers, vendors, and employees.

Accounting and Payroll Responsibilities (65%)

  • Using OHO s accounting system Quickbooks, input bills, create journal entries from payroll reports, reconcile credit card statements and bank accounts, and pay bills.
  • Monthly revenue and expense recognition.
  • Monitor all employees time entries at month end produce time reports.
  • Manage relationships with PEO, tax accounting firm, and vendors.
  • Manage payroll.
  • Create client invoices according to schedule or as requested by project managers.
  • Monitor collections for Accounts Receivable and escalate collection problems.
  • Maintain internal controls.
  • Process employee expense reports.
  • Track fixed assets and depreciation.
  • Maintain corporate minutes and stock transactions.
  • Generate the month-end income statement, balance sheet, profitability reports, and project reports.
  • Participate in monthly financial review meetings.

Office Administration Responsibilities (35%)

  • Orient new employees, set up their work area, their email, and their phone.
  • Greet visitors and create a welcoming office environment.
  • Maintain the office technology systems by being the relationship manager for tech support service providers and software and hardware vendors.
  • Coordinate all staff meeting logistics including room reservations, transportation, and catering.
  • Feeding the office
  • Purchase office supplies and equipment.
  • Answer the phones and open the mail.

Requirements:

  • Familiarity with Quickbooks (or similar system), Google Applications and Excel.
  • When technology is unfamiliar, you re adept at learning it.
  • Clear communicator, with the ability to deal effectively and tactfully with a wide variety of people in email, on the telephone, and in person.
  • You re an organized person.
  • You re social: you like knowing who is where, when.
  • You re a numbers guru.
  • Attention to detail and a passion for accuracy, errorfree data entry, and accounts that balance.
  • The ability to meet daily, weekly and monthly deadlines consistently.
  • Maintain confidentiality and be discreet with information.
  • Experience with services, consulting, or projects business preferred.

OHO Interactive is an Equal Opportunity Employer

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