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Program Coordinator

University of Arizona – Tucson, AZ

Position Summary

The Office of Curricular Affairs seeks a full-time Program Coordinator who will support faculty and administration in the implementation of the Clerkship program that comprises the medical student curriculum. This individual will interact with departmental staff, faculty, and students at the College of Medicine Phoenix Campus on a daily basis and will have contact with community agencies and clinical sites. The successful candidate will bring excellent problem solving and project management skills to this position and maintain a professional demeanor at all times. This is a 40 hour per week position with occasional evenings as needed for implementation of projects. This position will work closely with the Assistant Director for Clerkships as well as the Associate Dean of Clinical Curriculum.

The University of Arizona College of Medicine Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the Universitys priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona Universitys College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities
  • May coordinate, monitor or supervise the activities of subordinates.
  • Develops and recommends new or revised program goals and objectives.
  • Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
  • Monitors and approves program expenditures ensuring that budget allocations are not overspent.
  • Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
  • Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
  • Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
  • Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
  • Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
  • Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
  • Additional Duties as assigned.
Knowledge, Skills, & Abilities
  • Knowledge of issues pertaining to area of assignment.
  • Knowledge of budgeting and accounting principles.
  • Knowledge of organizational practices.
  • Knowledge of supervisory practices and principles.
  • Skill in organizing work of self and others.
  • Ability to effectively communicate.
Minimum Qualifications
  • Please see Arizona Board of Regents Minimum Qualifications below.
  • Fine motor skills to support set-up and use of small, hand-held medical devices and supplies.
  • Must be able to bend, stoop, carry and lift objects up to 50 lbs.
Arizona Board of Regents Minimum Qualifications

Bachelors degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Previous experience in a student services, academic services environment, clinical setting or medical office.
  • Demonstrated effective verbal and written communication; excellent grammar, composition and proofreading skills.
  • Demonstrated advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to work independently, set priorities in a fast-paced environment with frequent interruptions, multi-task, meet deadlines, and manage competing priorities.
  • Previous experience working in a team-based environment.
Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job Category Administrative and Professional Benefits Eligible Yes - Full Benefits FLSA Exempt Posted Rate of Pay $29,443- $39,307 Depending on Experience
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