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Program Coordinator

University of Arizona – Tucson, AZ

Position Summary

The successful candidate selected for this Program Coordinator position will coordinate activities and functions of a residency program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications.

This position will work closely with the Program Manager.

The Department of Neurology has rapidly growing research programs which are led by distinguished neurologists and neuroscientists. Our department conducts both laboratory and clinical research in epilepsy, stroke, movement disorders, Alzheimers Disease, headache, neuromuscular diseases, and neuroimmunology. In addition, we have a robust clinical trials program to test novel therapies for neurologic disorders. These programs provide training opportunities for medical students, residents, and fellows, while also advancing our understanding of the mechanisms of neurologic disease, improving our diagnostic and neuroimaging capabilities, and developing a wider array of neurotherapeutics.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Support Residency Education:

  • Schedule and coordinate various aspects of Continuing Medical Education didactic sessions including but not limited to Grand Rounds, Stroke Conference and Morning Report.
  • Track and update attendance for all residents/fellows in residency program, i.e. sick, vacation, educational leave, Etc.
  • Prepare travel authorization for residents and fellows; submit for reimbursement.
  • Provide residents and fellows with periodic report of educational funds use.
  • Coordinate Residency Education meetings, schedule room, take and distribute meeting minutes.
  • Attend monthly GME Meetings.
  • Facilitate meetings or conferences as needed; coordinate logistics, scheduling and participant communications.
  • Provide assistance as needed to Program Director and Program Manager for residency related projects and operational tasks.
  • Assist with recruiting new applicants for the residency program including coordinating interview day activities and preparation of marketing materials as directed by Program Manager.
  • Serve as administrator of Resident Management System. Utilizing New Innovations management system to track resident duty hours, rotation schedules, conferences, required reading materials as well as required evaluations.
  • Manage requests for days off and for specific assignments and automatically feed projected assignments onto trainees duty hour logs for their approval.
Knowledge, Skills, & Abilities
  • A high degree of professionalism, organization, discretion, initiative, ability to follow instructions and use of good judgment is expected.
  • Knowledge of organizational practices and/or program management, preferably in an academic medical center or hospital setting.
  • Skill in developing and maintaining good working relationships, skill in organizing the work of self and others.
  • Ability to communicate effectively, both verbally and in writing, and to present information to groups.
  • Ability to problem solve and make decisions.
  • Knowledge of administrative structures, policies and regulations at the University of Arizona.
  • Skills in Microsoft applications.
  • Strong interpersonal interaction skills of providing positive, supportive assistance.
  • Ability to interact professionally and effectively with faculty, medical students, residents, administration and the public for the good of the department.
Minimum Qualifications

Please see the Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelors degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Experience with marketing, social media and websites.
  • Computer and database management skills.
  • Skills in Asana, Survey Monkey, Drupal, QR codes and Box systems.
  • Excellent verbal and written skills.
  • Ability to work collaboratively and effectively with other departments and outside agencies.
  • Ability to work with individuals from different countries and cultures.
  • Familiarity with HR policies and procedures.
  • Skills in coordinating multiple, simultaneous ongoing program demands.
  • Organizational abilities, attention to detail, dependability and trustworthiness.
Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job Category Administrative and Professional Benefits Eligible Yes - Full Benefits FLSA Exempt Posted Rate of Pay $29,441 - $35,559 Annually, DOE

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