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Project Coordinator - Business Event Coordination

Hanscom Federal Credit Union – Hanscom AFB, MA

FUNCTION:
Under the direction of the Sr. Relationship Manager within Partner Relations group. The incumbent assists the Partner Relations team by managing and performing a variety of event related duties, tasks, responsibilities, and projects. In addition, this position furthers promotion of services and the expansion of the membership of the Credit Union in conformance with established policies and objectives.
RESPONSIBILITIES:
(E) Essential (M) Marginal
E 1. Assist Relationship Managers in managing logistics for all seminars including enrollment, site contacts, caterer, room reservations, and attendee feedback.
E 2. Assist as needed with onsite visits to SEGs and Events. Support Partner Relations staff, including assistance with mailing, faxes, emails and general contact with SEGs.
E 3. Represent the Credit Union at Benefit Fairs, and Open Season, and other events and activities in support of our government, SEG, and member relationships.
E 4. Public relations initiatives, including development and maintenance of media list, management of independent contractors, press release creation and distribution.
E 5. Compile, tally and provides seminar feedback results to senior management, the marketing team, and relevant branch personnel as well as outside speakers, as applicable.
E 6. Work with vendors to identify and collect bids on specialty and premium items. Recommend items to supervisor for purchase.
E 7. Manage supplies and promotional materials for Marketing & Business Development units.
E 8. Update SEG Manager database as requested and create accurate monthly reports of the BD teams activities
E 9. Manage calendar for SEG visits, seminars, and other support activities.
E 10. Participate in Partner Relations activities as requested. Assist Business Development unit by preparing materials and coordinating SEG visits.
E 11. Update rate information on all member facing channels ( rate sheets, phone, web, video and electronic rate boards ). Coordinate the distribution of marketing/educational material to branches.
E 12. Teach and adapt NEFE Financial Services program for local high schools while maintaining and enhancing the relationships with those in charge of the programs.
M 13. Prepare to act as backup presenter.
M 14. Update and maintain all seminar and webinar registration pages on the web.
M 15. Edit and proofread marketing communications.
M 16. Assume additional responsibilities as requested.
Knowledge/Skills/Experience Requirements:
Position requires an Associates Degree in business or communications with a minimum of one (1) years experience in office administration and project management, or a minimum of three (3) years experience working in an executive office environment with increasing responsibilities. Ability to prioritize workload. Strong computer skills, including proficiency with Microsoft Office, are required and familiarity with databases and other network obtained applications is helpful. Requires consistent accuracy and good listening skills. Excellent written, verbal, and presentation skills. Able to work independently.
Physical Demands/Conditions Requirements:
Normal office environment. Able to lift up to 50 pounds; extensive local travel.
May be asked to travel to various branch or SEG locations.
Equipment Used:
General office equipment.

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