Receptionist

Potomac Institute for Policy Studies – Arlington, VA

Receptionist /Administrative Assistant


The Potomac Institute for Policy Studies is hiring for the position of Receptionist/Administrative Assistant. This is a highly visible position at the Potomac Institute, for which the primary responsibility is to represent the Institute in a professional manner to personnel and clients. Ideal candidates will have at least a Bachelors degree and be professional, courteous, proactive, organized, patient and have a sense of humor. Candidates must be comfortable and skilled at interacting with a variety of people, including high-level government officials. All candidates must be U.S. citizens.


Responsibilities:

  • Provide a professional, welcoming atmosphere that includes prompt and courteous greeting for visitors and staff in-person, on the phone, and via email. Welcome all visitors and delivery persons, determine the nature of business, and announce visitors to appropriate personnel.
  • Monitor visitors access and oversee sign-in procedures for facility security purposes.
  • Staff the reception desk during regular office hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. (A one-hour lunch break between 12:00 p.m. and 1:00 p.m. is given.)
  • Operate the offices multi-line phone systems.
    • Answer incoming calls professionally, transfer to the appropriate personnel, and screen as needed for executives.
    • Retrieve messages from general mailbox and forward as needed.
    • Answer calls regarding the Institute, provide directions and other basic Institute information as requested.
    • Screen marketing and sales calls.
  • Provide general administrative support including processing mail and shipments, daily collection and distribution of mail, following and maintaining calendars, and updating general records and files.
  • Order and track office supplies, stamps, postage, and FedEx deliveries.
  • Ensure that break room and coffee machine are in order daily, and replenish supplies as needed.
  • Coordinate building maintenance requests with onsite management staff.
  • Assist with event planning, set-up and management, including maintaining master event calendar, collecting RSVPs, and ensuring proper equipment is in place for meetings and seminars.
  • Help prepare executive correspondence and materials as needed.
  • Perform other administrative duties and special projects as assigned.

Application Process

Please apply using the online portal at https://potomacinstitute.bamboohr.com/jobs/view.php?id=9

or via email to Herb Hunter at hhunter@potomacinstitute.org.


About Potomac Institute

The Potomac Institute for Policy Studies is an independent, 501(c)(3), not-for-profit, public policy think tank and research institute. The Institute identifies and aggressively shepherds discussion on key science, technology, and national security issues facing our society, providing in particular, an academic forum for the study of related policy issues. From these discussions and forums, we develop meaningful policy options and ensure their implementation at the intersection of business and government. The Potomac Institute offices are located in the Ballston area of Arlington, Virginia. http://www.potomacinstitute.org

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