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Receptionist/ Administrative Assistant

B\'nai Israel Congregation – Rockville, MD

Bnai Israel Congregation is seeking a Full-Time Receptionist/Administrative Assistant. In this role, the Receptionist/Administrative Assistant will be responsible for general clerical and administrative duties to include coverage of the front desk, supporting membership & development, supporting the Emeritus clergy, and acting as back up to the Rabbinical and Cantorial Administrative staff

WHAT YOU WILL DO:

Receptionist

  • Greet customers and congregations at the front desk, answer phones, and direct calls and visitors to the appropriate department
  • Monitor, receive and check supply orders
  • Sort Mail, accept packages
  • Log in, copy and distribute checks for donations and programs
  • Ensure daily distribution of calendar of activities and events (partner with Events Manager)

Administrative

  • Prepare and send out mailings to the Congregants regarding variances, membership, campaigns, and Synagogue events.
  • Maintain Synagogue cemetery records.
  • Maintain development events and campaign records
  • Prepare statement letters for endowment benefactor families
  • Set up and maintain database files on congregations
  • Provide administrative support to the Rabbi Emeritus
  • Provide administrative support to the Program department, to include but not limited to, helping to schedule events, contacting Congregants and vendors, acting as registrant at events, and ordering food/supplies, creating name tags, and signs for programs.
  • Support synagogue committees (Adult Education, Caring, Bereavement, LIFE Lecture, Social Action, Israel Affairs, Faith Community Outreach, Refugee and Immigrant)
  • Draft letters, set up flyers, create email blasts, maintain calendars

WHAT MATTERS TO US:

Our ideal candidate will have

  • High School diploma; Associate degree preferred
  • Three years experience as an Administrative Assistant required
  • Previous work experience in a religious or non-profit environment desired
  • Proficiency using all Microsoft office products (Word, Excel, Access a plus)
  • Experience using a CRM database
  • Experience with calendaring and using Outlook

QUALIFICATIONS:

  • Strong analytical aptitude
  • Strong verbal and written communication skills
  • Demonstrated organizational skills
  • Ability work successfully in a team environment
  • Excellent attention to detail; accuracy is essential
  • Strong work ethic
  • Good interpersonal skills with a strong emphasis on customer service
  • Knowledge of Judaism is a plus, but not required

WHO WE ARE:

Bnai Israel Congregation is proud of its history and appreciates its staff. As a congregation approaching its 100th year anniversary, there is a rich history here and culture that we are committed to maintaining. Founded in 1925, Bnai Israel has been a major presence in the Washington area for generations. We are a caring community that supports members in times of need and celebrates lifes joyous moments together. We celebrate our staff, inspire individuals and assist them in charting their own spiritual and professional journeys. We engage in the larger community, doing our part to improve the world and sustain the institutions of Jewish life here and in Israel.

Bnai Israel is an equal opportunity employer and does not discriminate based on race, religion, sexual preference, abilities or military status.

We are also a member of the Safety, Respect & Equity Coalition (SRE)

Job Type: Full-time

Experience:

  • Microsoft Office: 3 years (Required)
  • Administrative Assistant: 3 years (Required)
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