The UCLA Department of Sociology in the Division of Social Sciences has over 1,300 undergraduate majors, and is one of the largest transfer majors campus-wide, graduating approximately 450 students every June.
Under the direction of the Chief Administrative Officer for the Department of Sociology, the incumbent works closely with the Undergraduate Student Adviser providing academic and administrative support to the department s undergraduate student academic counseling services. The incumbent works with the Undergraduate Student Adviser in managing the scheduling of courses and assignment of classroom space.
The incumbent works closely with the CAO and Vice Chairs of Undergraduate and Graduate Student Affairs on the academic year and summer sessions course planning, enrollment needs, and instructor teaching assignments. In coordination with the Graduate Student Advisor and Vice Chairs assists with managing the selection and assignment of teaching assistants to appropriate courses.
Major duties include: undergraduate student advising, academic year and summer course planning, course scheduling and classroom assignment, TA selection and assignments; supporting and assisting annual commencement, graduate student recruitment & admissions, Grad orientation, and various academic program events.
Percentage of Time:
Qualifications for Position
Skill in employing fundamental counseling techniques to assist students in the pursuit of academic goals through conveying accurate knowledge of Department and University requirements, procedures and policies.
Demonstrated skill in communicating clearly and effectively with faculty, staff, students and visitors, both orally and written to convey accurate and timely information to individuals and groups at various organizational levels, including writing concise, logical memoranda, operating procedures, administrative reports and in-depth analytic reports.
Ability to compose, edit, and proofread Departmental reports, memos and correspondence using Standard English grammar, punctuation, prose styles and formats, and reading skill to understand content of all manner of correspondence, reports and forms.
Demonstrated skill in completing tasks in a confidential manner, and with tact and sensitivity.
Demonstrated liaison skills required to mediate conflicts.
Ability to interpret, explain and implement Department and University policy and regulations, including knowledge of campus policies, procedures.
Can be trained
Demonstrated ability to effectively utilize all manner of University resources, such as on-line and/or paper based systems to complete the tasks described herein. Must be thoroughly familiar with University policies to insure all actions are in compliance, including detailed knowledge of the functions, services and policies of the Registrar s Office, Scheduling Office and others.
Can be trained
Interpersonal skill to establish and maintain cooperative relationships with faculty, administrators, students, staff and visitors in order to maintain a harmonious and productive work environment as well as to work as a team player and in a fast-paced, cross-functional environment, dealing with persons of diverse social, cultural, economic and educational backgrounds with tact and sensitivity.
Skill in working independently and following through on projects with minimal direction to make independent judgments and decisions, and to discern when action of a higher level is required; prioritizing assignments and completing work in a timely manner when there are changes in workload, competing requests, pressures of deadlines, and interruptions.
Ability to analyze disparate information and formulate and implement creative and effective solutions to problems as they arise.
Demonstrated ability to plan, organize and implement small and large projects with complex logistics involving multiple tasks and priorities, showing great attention to detail and the ability to complete tasks free of errors.
Ability to use computer software programs including word processing, spreadsheets and database programs, and familiarity with graphics and multimedia programs. Computing skills sufficient to create and maintain databases and other systems to streamline procedures.
Ability to adhere to office working hours and expectations, and occasionally to work during evening and weekend events.
Additional Posting Information
External Posting Date:
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