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Senior Administrative Assistant, Clinical Research Center

MIT – Cambridge, MA

Working at MIT offers opportunities, an environment, a culture and benefits that just arent found together anywhere else. If youre curious, motivated, want to be part of a unique community, and help shape the future then take a look at this opportunity.


SENIOR ADMINISTRATIVE ASSISTANT, Institute for Medical Engineering and Science (IMES)-Clinical Research Center (CRC), to work closely with the principal investigator (PI) of the Clinical Research Center. Will provide complex, comprehensive, and high-level administrative support for a rapidly expanding range of activities centered around human research. Responsibilities include coordinating communications and interactions between the MIT and external constituents and their labs, including scheduling meetings; monitoring and tracking grants, working closely with the IMES finance team and facilitating collaboration and communication between financial teams at Tufts and MIT; planning and coordinating logistics for high profile events (e.g., reserving and setting up space, scheduling presenters, preparing materials, catering, AV, facilities etc.); working with the CRC nursing director and co-PI to support CRC operations (e.g., daily, weekly, and monthly usage; investigator budgets and billing; study onboarding; and tracking research subjects visits); editing and updating website and managing social networking presence; coordinating and implementing marketing and promotion activities; facilitating visa and appointment processes for visiting researchers and students; coordinating student/visitor training, onboarding, and orientation; general office management, including IT, space, and maintenances-related issues; and other duties as needed.

Job Requirements

REQUIRED: high school diploma; five years administrative experience; excellent interpersonal, customer service, and written and verbal communication skills; proven experience successfully organizing projects; good judgment and discretion with confidential information; and MS Office software skills, familiarity with website editing, and ability and willingness to learn new programs. Must be able to work with changing priorities and teams in a dynamic, ever-changing environment; interact effectively across all levels; and function effectively both independently and as a team member. Bachelors degree, MIT experience, and an interest in clinical research preferred. Job #17504-6
Early morning or late night work may be required at times.

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