Reporting directly to the Senior Administrative Manager and Senior Administrative Director of Nephrology, the Senior Administrative Manager is responsible for setting the administrative direction (policies and procedures) for all aspects of the grants management operation of the division. A broad understanding of MGH, HMS, and sponsor policies and requirements and display a high degree of initiative and independent judgment. The Senior Administrative Manager will collaborate closely with physician, scientist and divisional research leadership including the Nephrology Research Supervisor and the part time Grants Administrator to continually assess and direct a wide range of research issues.
This person will be responsible for human resources management; grants budgeting and financial management; policy and program development and implementation; purchasing; oversight of grants preparation and management as well as advising the division administration on facilities and systems management.
This position requires strong leadership skills and the ability to work with others in developing resolutions. The manager will need to work with both research staff and clinical staff. Must understand both research, and, at a high level, clinical operations. The candidate must be professional, highly motivated, and resourceful, with a strong attention to detail.
Principal Duties and Responsibilities
Human Resources/Supervisory Responsibilities:
- Establish effective working relationships with principal investigators, divisional research leadership, Department of Medicine Research Leadership and representatives of other MGH Departments and sponsor agency representatives.
- Coordinates with laboratory administrators on research personnel issues.
- Coordinates with Sr. Administrative Manager, Sr. Administrative Director, Chief of Nephrology, principal investigators, divisional and laboratory administrators, Human Resources, Payroll, International Office for the interviewing, hiring and implementing institutional corrective action policy for all research staff
- Approves and performs directly (or oversees) as needed all non-professional research staff personnel transactions (hiring, salaries, promotions, job descriptions, etc) and salary changes (professional and weekly) for departmental research funds/personnel
- Reviews divisional workload issues to ensure appropriate staffing
- Serves as a departmental resource for issues related to professional and non-professional research staff benefits
- Ensures that all research personnel performance evaluations are performed in a timely manner and in compliance with our pay policies
- Interprets and ensures compliance with institutional and sponsor agency personnel policies and procedures
Space and Facilities Responsibilities:
Research Space Locations: Main hospital, CPZ-3, Simches 8, GRB-10, CNY 4 and CNY 8 floor:
Oversee departmental research information systems:
- Time Management: Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures.
- Quality Assurance: Skills to work efficiently and effectively and strives to do so in all aspects of position. Ability to encourage these skills among staff.
- Personnel Management: Ability to skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines. Ability to provide support, direction and development to staff.
- Leadership: Ability to identify issues/projects and initiates plans to address; Demonstrates forthrightness and integrity.
- Fiscal Responsibility: Effective financial and analytical skills, including budget development, grant and contract management. Ability to ensure timely submission and review of budgets and performance evaluations.
- Discretion and Confidentiality: Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff.
- Analytical Skills: Ability to conceptualize and conduct complex analysis (financial and operational).
- Critical Thinking/Decision Making: Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions.
- Interpersonal/communication: Excellent interpersonal/communications skills and a good command of English language.
- Information Systems/Technology Skills: Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets).
- Safety/Compliance: Knowledge of laboratory safety and ability to ensure a safe environment for laboratory staff and subjects.
Qualifications Bachelors Degree required. Masters Degree (Health/Business Administration) preferred.
Minimum of 5 - 7 of related experience required, including management experience.
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged. Primary Location: MA-Boston-MGH Main Campus Work Locations: MGH Main Campus 55 Fruit Street Boston 02114 Job: Research-Management Organization: Massachusetts General Hospital(MGH) Schedule: Full-time Standard Hours: 40 Shift: Day Job Employee Status: Regular Recruiting Department: MGH Nephrology Job Posting: Aug 22, 2019