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Senior Event Coordinator

Haymarket Media Group – New York, NY

The Senior Event Coordinator will organize conferences, workshops, awards, and networking programs for assigned brands at Haymarket Media US. The position requires strong organizational skills and the ability to execute detailed logistics and operations for assigned events.

DivisionHaymarket Business Media Department/BrandLive Events Office LocationNew York Job CategoryLive Events , Other Full Time / Part TimeFull-time Permanent / Fixed Term ContractPermanent Job Reference 10579 Haymarket Media, Inc. is seeking a Senior Event Coordinator to join the Events team. This position is located in our New York, NY office.
Job Overview:
The Senior Event Coordinator will organize conferences, workshops, awards, and networking programs for assigned brands at Haymarket Media US. The position requires strong organizational skills and the ability to execute detailed logistics and operations for assigned events.
Responsibilities:
  • Support assigned events with execution of logistics and operations including budget management, venue sourcing, collateral coordination, catering, branding, room set-ups, audio visual, on-site assistance
  • Work closely with departmental team members on creation of onsite signage and printed materials
  • Coordination of registration (websites and onsite)
  • Develop timelines for assigned events
  • Collaborate with our editorial, audience development and brand marketing teams to develop and execute event marketing campaigns
  • Accountable for meeting budget line items
  • Accountable for goals set for assigned events, including entries, registrants and live attendees
  • Negotiate contracts with venues, vendors, temps and additional hires
  • Manage onsite event execution, including all staff and vendors onsite
  • Support the awards team on award galas, festivals, and honoree events

Skills and Requirements:
  • Bachelors Degree
  • 2-3 years event planning experience required
  • Proficient in Microsoft Office - Word, Excel and PowerPoint and google drive
  • Experience with utilizing meeting management software
  • Willingness and ability to work a flexible schedule inclusive of evenings, or extended hours during event programs
  • Ability to travel and provide on-site support is required
  • Planning, organizational and time management skills required
  • Ability to manage several projects at one time in an effective manner
  • Team-oriented with a positive attitude and has the ability to problem solve when necessary
  • Ability to handle high-stress situations calmly and professionally
  • Excellent written and verbal communication skills
  • Strong presentation, negotiation and interpersonal skills

About Haymarket:
Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets, from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3, 5, or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.
An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

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