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SENIOR GIFTS COORDINATOR, Development & Alumni Relations,Gifts & Records

Boston University – Boston, MA

JOIN BUs $1.5 BILLION CAMPAIGN TEAM If you want to join a dynamic, mission-driven team in the best college town in the a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion and maybe do some of your best work as an advancement professional consider joining our team. This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University s Development and Alumni Relations top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.


The purpose of the Department of Gifts & Records is to optimize and maintain data integrity for the biographical records of its constituency (over 1.2M records), and manage the recording of gifts (an average of 55,000 transactions a year.) This position is responsible for the accurate and timely recording of gift information in the Development information system (Blackbaud eCRM) while safekeeping confidential information. It is also responsible for maintaining the accuracy of the biographical information of the constituents. Primary responsibilities include processing complex donations such as stocks, wire transfer and gifts-in-kind; handling cash, scanning checks to the bank and informing cashier for reconciliation; organizing documentation for gifts made with checks processing gifts made via payroll deductions (includes monthly communication with the Payroll Office.) As part of Gifts & Records, this person will also assist with maintaining the accuracy of biographical information for donors and other constituents. In addition, this position is also responsible for preparing pledges and recurring gifts for processing, reviewing uploaded batches and linking payments to pledges/recurring gifts; communicating with University departments, such as payroll, annual giving and other third-party vendor services, and maintaining files for foreign checks movements sent to Cashiers for collection and following-up on status with Cashiers on a regular basis.

  • Scan checks to deposit directly to the bank; prepare cash deposit for the bank and process cash batches. Handle complex donations including stocks, wire transfers, gifts made via payroll deduction, and other transaction types as needed. Maintain various files for check movements.
  • Assist with contacting donors regarding gift related errors, including declined credit cards, incomplete checks and unspecified designations. Communicate regularly with cashiers and payroll offices.
  • Perform as a backup position for other types of gift processing and similar projects as assigned.
  • Ensure biographical information for donors is complete and accurate. Communicate gift information with development staff and other departments at the University.
  • Maintain biographical information, research various sources to ensure the accuracy of data and similar projects as assigned

Required Skills

Bachelors Degree preferred, Associates Degree required as well as 1-3 years experience.

CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click here to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Required Experience
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