SENIOR GIFTS COORDINATOR, Development & Alumni Relations,Gifts & Records

Boston University – Boston, MA

JOIN BUs $1.5 BILLION CAMPAIGN TEAM If you want to join a dynamic, mission-driven team in the best college town in the a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion and maybe do some of your best work as an advancement professional consider joining our team. This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University s Development and Alumni Relations top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.


The purpose of the Department of Gifts & Records is to optimize and maintain data integrity for the biographical records of its constituency (over 1.2M records), and manage the recording of gifts (an average of 55,000 transactions a year.) This position is responsible for the accurate and timely recording of gift information in the Development information system (Blackbaud eCRM) while safekeeping confidential information. It is also responsible for maintaining the accuracy of the biographical information of the constituents. Primary responsibilities include processing complex donations such as stocks, wire transfer and gifts-in-kind; handling cash, scanning checks to the bank and informing cashier for reconciliation; organizing documentation for gifts made with checks processing gifts made via payroll deductions (includes monthly communication with the Payroll Office.) As part of Gifts & Records, this person will also assist with maintaining the accuracy of biographical information for donors and other constituents. In addition, this position is also responsible for preparing pledges and recurring gifts for processing, reviewing uploaded batches and linking payments to pledges/recurring gifts; communicating with University departments, such as payroll, annual giving and other third-party vendor services, and maintaining files for foreign checks movements sent to Cashiers for collection and following-up on status with Cashiers on a regular basis.

  • Scan checks to deposit directly to the bank; prepare cash deposit for the bank and process cash batches. Handle complex donations including stocks, wire transfers, gifts made via payroll deduction, and other transaction types as needed. Maintain various files for check movements.
  • Assist with contacting donors regarding gift related errors, including declined credit cards, incomplete checks and unspecified designations. Communicate regularly with cashiers and payroll offices.
  • Perform as a backup position for other types of gift processing and similar projects as assigned.
  • Ensure biographical information for donors is complete and accurate. Communicate gift information with development staff and other departments at the University.
  • Maintain biographical information, research various sources to ensure the accuracy of data and similar projects as assigned

  • Required Skills

    Bachelors Degree preferred, Associates Degree required as well as 1-3 years experience.

    CURRENT BOSTON UNIVERSITY EMPLOYEES Represented by L2324 click here to apply for this position. All other applicants (both internal and external), please use the {Apply} section on this page.

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

    Required Experience

    All Jobs in Boston, MA

    • Donor Relations Coordinator

      Harvard University Cambridge, MA

      View Job
    • Pharmacist PT

      President's Choice Financial Harvard Square, MA

      View Job
    • Executive Director, Alumni Affairs and Resource Development

      Harvard University Cambridge, MA

      View Job
    • Development Coordinator

      SpeakEasy Stage Company Boston, MA

      View Job
    • Assistant Director, Judicial Clerkship & Government Advising

      Northeastern University Boston, MA

      View Job
    • Administrative Coordinator - Psychiatry

      Boston Medical Center (BMC) Boston, MA

      View Job
    • Director

      The Posse Foundation Boston, MA

      View Job
    • Social Media Coordinator / Medical Receptionist

      The Spiegel Center Newton Center, MA

      View Job
    • Director of Customer + Partner Marketing

      AtScale Boston, MA

      View Job
    • Director of Global Partnerships

      MIT Cambridge, MA

      View Job
    • Associate Director, Civic Learning for the Health Professions

      Tufts Medical Center Boston, MA

      View Job

    Featured Articles

    What are the Limitations of H-1B Holders?

    21 December 2017

    H1B visa is a temporary work visa for US that allow foreign professionals to get employed in the United States. The H1 visa is a great way to hire specialized employees for a limited period initially approved for a period of three years and can be further extended to

    read more..

    Benefits of Employee Salaried or Hourly with Pros and Cons

    22 March 2019

    What's better in the USA? - Salary vs Hourly The remuneration you’re being offered plays a major role as one of the deciding factors of whether or not to take on a job. Just like you contemplate about your responsibilities of the job, your new role and company culture, s

    read more..

    SAP Warehouse Management Online Training –

    02 May 2016

    SAP WM stands for SAP Warehouse Management. It is an integrated SAP module and is a sub-module of SAP MM (Material Management). It is an important part of the supply chain; it aims in controlling the materials movement and storage within a warehouse; it processes the associated transactions, includi

    read more..

    Difference Between OPT and CPT for International Students

    24 March 2019

    There is a good percentage of international students studying in the USA. International students on an F-1 visa are authorized to work in the US under F1 visa work options: Optional Practical Training (OPT) Optional Practical Training (OPT) is temporary employment period for 

    read more..

    Thanks For Your Feedback

    Attach A Resume First