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Travel Project Coordinator

Xator Corporation – Alexandria, VA

Overview:
Project Travel Coordinators supports the SIM Program on a number of Department of State (DOS) projects primarily supporting deployment activities to the U.S. embassies and consulates throughout the world. Project Travel Coordinators provides oversight and maintains travel processes such as travel and deployment management, reporting, training enrollment, and visa and passport issuance. Must be highly proficient in Microsoft Office products including MS Word, Excel and Power Point

Work Location: Alexandria, VA.

Citizenship/Passport/Security Clearance: The candidate must be a US citizen and have a minimum of a SECRET level clearance, or the ability to obtain and maintain a SECRET clearance.

Responsibilities:

  • Responsible for preparing, reviewing, and submitting visa applications and ensuring passports validity for all program employees.
  • Process travel arrangements based on incoming Travel Requests. Coordinate with external travel office entities to ensure itineraries, in-country transportation and lodging aligns with scheduled deployment dates. Distribute completed deployment packages accordingly.
  • Coordinate required pre-deployment activities: Training, maintain Synchronized Pre-Deployment and Operation Tracker (SPOT) profiles, DOS medical clearances, and submitting Electronic Country Clearances (eCCs) and Letters of Authorizations (LOAs).
  • Assist Project Manager with maintaining program travel related documents and records.
  • Validate incoming and outgoing personnel information to program Project Analysts for daily PERSTAT and other government reporting requirements.
  • Assist Business Operations Team with the production and validation of invoicing activities associated with travel charges.
  • Provide administrative support as needed.
  • Skills and Knowledge:
  • Proficient in Microsoft Office products including MS Word, Excel and Power Point
  • Excellent communication and organizational skills
  • Ability to perform data entry with heightened attention to details.
  • Ability to successfully process high volume foreign travel.
  • Ability to effectively communicate and coordinate with multiple outside entities.
  • Ability to complete required reporting, presentations and project documentation.
  • Ability to work independently.
  • Ability to handle stress and work well under pressure while demonstrating analytical and critical thinking.
  • Ability to maintain highly organized travel reports for reporting/auditing purposes.

Education:

  • Bachelor degree or equivalent experience


Equal Opportunity Statement
Xator Corporation provides equal opportunity to all applicants for employment as required by and/or consistent with applicable country law and company policy. Consistent with the foregoing, Xator Corporation provides qualified applicants consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veterans status, citizenship, sexual orientation, gender identity or any other status(s) protected by law. In the United States, Xator Corporation ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

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