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Unit Coordinator, Organizational Behavior

Harvard University – Boston, MA

Job Code

403040 Coordinator II

Duties & Responsibilities

Reporting jointly to the Senior Director of Unit and Faculty Support and the Organizational Behavior Unit Head, the Unit Coordinator provides high level administrative support to the Unit Head, and to the units projects and activities. Essential Duties and Responsibilities:
The Unit Coordinator, Organizational Behavior performs the following functions:

  • Works closely with faculty Course Head to ensure smooth delivery of first year, required MBA course and provides direct course delivery support. Attend RC course support and teaching group meetings, liaise with MBA department staff; direct/lead FSSs supporting LEAD, prepare exam proctoring, coordinate course simulations. May assist with EC course simulations and coaches.
  • Organizes and plans logistics for seminars series, research conferences and other unit events.
  • Manages the administrative process for faculty recruiting: distribution of candidate materials, planning and coordination of visits, and compliance with recruiting guidelines.
  • Assists with the administrative process for doctoral recruiting.
Other unit responsibilities:
  • Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
  • Assists Unit Head with process for multi-year unit faculty assignment planning.
  • Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is units liaison with internal and external contacts.
  • Assists with identifying administrative support workload balance needs within unit.
  • Manages unit calendar, budget; assists with unit space planning.
  • Manages unit web presence, maintains files/archives.
  • Performs broad range of desktop publishing, writing, editing, and technology support functions.
  • Handles complex, confidential materials.

Other Duties:

  • May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.

Basic Qualifications

5+ yrs high-level administrative support is required.


Additional Qualifications

  • BA/BS highly desired.

  • Demonstrated ability to exercise sound judgment in a variety of situations.

  • Excellent communication, interpersonal, organizational, project management, analytical, writing, and editing skills.

  • Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.

  • Proficiency with web-based technology, Microsoft Word, PowerPoint, Excel, Adobe.

  • Ability to learn, teach new software and stay current with various technologies.

  • Ability to develop an understanding of and stay up-to-date on the academic research of the unit.


Additional Information

Position Summary/Objective: The Faculty Support Services department within Harvard Business School s Division of Research and Faculty Development (DRFD), provides support for the hiring, training and managing of approximately 80+ faculty assistants and assists 250+ faculty with their administrative support needs. Critical competencies to be successful in the department include experience with and commitment to providing excellent customer service both within a team and on an individual basis, sound judgment, strong communication skills, initiative, proven organizational skills, attention to detail and high standards for accuracy, sensitivity to confidential information, professionalism, strong interpersonal skills, ability to be flexible in a constantly changing environment, excels at teamwork, and a high energy level. Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
Cover Letter is Required.
Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.
Explore HBS Work Culture at and learn about other Employment Opportunities.
Follow us on Twitter @HBSJobs
Harvard Business School will not offer visa sponsorship for this opportunity.

Job Function

Faculty & Student Services, General Administration

Sub-Unit

-

Location

USA - MA - Boston

Department

Division of Research and Faculty Development

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Salary Grade

055

Pre-Employment Screening

Identity

Schedule


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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