Administrative Assistant

We are currently seeking an Administration Assistant to support our operations. This individual will play a key role in organizing and managing the daily administrative tasks of the company. The ideal candidate should be a dedicated professional capable of handling various office support responsibilities, even under pressure. Attention to detail, discretion, and a proactive approach to achieving optimal outcomes are essential qualities for this role.

Responsibilities

1) Answer and screen phone calls during regular office hours.
2) Screen voicemails left after hours and handle emergency calls as needed.
3) Collect and evaluate client job information to schedule jobs and appointments.
4) Maintain the company jobs calendar
5) Prepare paperwork for daily operations.
6) Maintain company business financials in Quickbooks
7) Follow up with clients regarding invoicing and collections
8) Additional duties as assigned

Requirements

1) At least one year of experience as an administrative assistant
2) Knowledge of office management systems and procedures
3) Working knowledge of office equipment
Proficiency in MS Office
4) Proficiency in Quickbooks desktop
5) Excellent time management skills and the ability to prioritize work
6) Attention to detail and problem solving skills
7) Excellent written and verbal communication skills
8) Strong organizational skills with the ability to multi-task
9) High School graduate or equivalent